Project Manager

HIRING PEOPLE; Brentford; Hybrid; GBP 45,000 - 65,000; Full time

Job summary

A marketing agency in the medical device sector seeks a Project Manager to ensure smooth execution of client projects. In this role, you'll organize workflows, manage budgets, and coordinate team efforts to deliver on time. You will work within a supportive team, focusing on structure and continual improvement. The position offers hybrid work, with two days in the London office, and includes benefits like private healthcare and dedicated learning time.

Benefits

Private healthcare

Government pension scheme

Dedicated learning time

Qualifications

• Strong project management experience, ideally within a marketing, communications, or creative agency.
• Highly organised, methodical working style with the ability to manage detailed workflows.
• Proven ability to keep complex information structured, accurate, and up to date.

Responsibilities

• Set up new projects, task structures, and workflows in our project management system.
• Keep workflows updated based on client feedback, project changes, and new information.
• Track financial performance against estimates to ensure projects remain within budget.

Skills

Project management experience

Highly organised and methodical

Attention to detail

Strong communication skills

Financial awareness

Job description

Are you motivated by precision, structure, and seeing projects run exactly as they should? If so this is a role where your strengths will shine. You’ll join a respected agency in the medical device sector offering great benefits, including private healthcare, hybrid flexibility, and up to two days of dedicated learning per month, all within a supportive, high-performance team that values reliability, growth, and continuous improvement.

This role is with a specialist marketing agency dedicated to the medical device industry. They're expanding their team to keep up with a rapidly growing client base, ensuring that they continue to deliver the exceptional quality and service they're known for. The company focus on downstream marketing, which includes brand and message creation and it's distribution across all traditional and digital channels to increase awareness of clients' technologies among healthcare professionals and patients.

As a Project Manager, you will play a central role in ensuring all client projects run smoothly from start to finish. You will be responsible for setting up projects, keeping workflows clear and accurate, and ensuring every team member knows what they need to do and when they need to do it.

Your role focuses on structure, organisation, and delivery. You will work closely with the account management and creative teams by managing the full project setup in the project management system, updating workflows based on client feedback, tracking progress, and ensuring deadlines are met.

You will also play a key role in the financial management of projects, from estimating new work to monitoring budgets and making sure projects remain on track and profitable.

Core responsiblities

• Set up new projects, task structures, and workflows in our project management system
• Map all timings, tasks, and dependencies clearly so the whole team understands what needs to be done and when
• Keep workflows updated based on client feedback, project changes, and new information
• Maintain full oversight of project timelines and progress to ensure smooth, on-time delivery
• Create accurate estimates for new projects, mapping hours and resources to confirm feasibility
• Track financial performance against estimates to ensure projects remain within budget
• Highlight capacity or resource issues early and work with the team to resolve them
• Coordinate workloads to keep effort balanced across team members
• Monitor deadlines, identify risks early, and resolve issues before they impact delivery
• Work closely with Account Managers to support planning, resourcing, and execution
• Provide clear weekly updates on project statuses, upcoming priorities, and financial considerations
• Support ongoing improvements to internal processes and project systems

Desired traits & experience

The successful candidate needs to fit in seamlessly with our clients culture. The following traits and experience will be important for this role:

• Strong project management experience, ideally within a marketing, communications, or creative agency
• A highly organised, methodical working style with the ability to manage detailed workflows, schedules, and dependencies
• Proven ability to keep complex information structured, accurate, and up to date
• High attention to detail and confidence managing documentation, timelines, and capacity plans
• A process-focused mindset with a strong interest in structure, systems, and continuous improvement
• Clear and confident communication skills to keep teams aligned and ensure expectations are always understood
• Comfortable working behind the scenes to ensure smooth delivery rather than in roles that rely on idea generation or creative collaboration
• Ability to identify risks early, think ahead, and resolve delivery challenges before they elevate
• Strong financial awareness, including the ability to understand project scopes, estimate hours accurately, track budgets, and ensure financial targets are met
• Confidence creating estimates for new projects and mapping them against team capacity to confirm feasibility
• A calm, steady, reliable approach to work, even under pressure
• A commitment to supporting a positive, dependable, high-performance environment

Location

• Hybrid – 2 days per week in London office

Benefits

• Private healthcare.
• Government pension scheme.
• Dedicated learning time. The company are focused on continuous learning within the team and have up to 2 days per month dedicated to this.

To apply, please click on the link provided, and we will be in contact!