Project Coordinator

Chesterfield Royal Hospital NHS Foundation Trust; East Midlands; Hybrid; GBP 29,000 - 37,000; Full time

Job summary

A leading healthcare trust in the East Midlands is seeking a Project Co-ordinator to oversee Electronic Patient Record (EPR) projects. This role will involve working within a multi-disciplinary team to enhance patient care through digital transformation. Candidates should have a relevant degree and experience in a complex environment. The position offers a salary range of £29,683 to £36,176 pro rata and includes hybrid working opportunities across the East Midlands.

Benefits

Flexible working hours

Training and development opportunities

Inclusive work culture

Qualifications

• Degree level or equivalent experience.
• Experience of working in a complex multidisciplinary environment.
• Knowledge of NHS systems and processes.

Responsibilities

• Support project implementation and delivery of EPR projects.
• Manage and analyze project information, producing reports.
• Facilitate effective communication across teams and Trusts.

Skills

Good understanding of the UHDB Digital Strategy

Experience in a complex multidisciplinary environment

Information systems experience

Negotiation and influencing skills

Problem-solving skills

Education

Degree level or equivalent experience

Prince Foundation or relevant Project Methodology

Tools

Project management tools

Job description

Go back Chesterfield Royal Hospital NHS Foundation Trust

Project Co-ordinator

The closing date is 30 January 2026

The Digital Design Collaborative (DDC) is a partnership of NHS Acute Trusts across the East Midlands, working together to deliver digital transformation at scale. Our shared ambition is to operate as a single, integrated healthcare system through digital excellence.

As an EPR Project Co-ordinator you’ll play a pivotal role in supporting the successful delivery of Electronic Patient Record (EPR) projects across University Hospitals of Derby and Burton and Chesterfield Royal Hospital. Your work will directly contribute to improving patient care and empowering staff through digital transformation.

Our vision: We will have the best EPR in the NHS for the benefit of our patients, staff and population.

We will achieve this by:

• Prioritising patient safety and wellbeing
• Empowering staff with tools to deliver outstanding care
• Driving innovation and collaboration across the region

DDC member Trusts are implementing a leading Electronic Patient Record (EPR) system to provide instant access to information, reduce paper use, and enhance clinical decision‑making.

This marks a shift from siloed working to a regional, strategic model. Key roles are being recruited across the region to enable flexible deployment of expertise where it’s needed most.

Many roles are hybrid, with some travel across the East Midlands. Recruitment is managed by Derbyshire Support & Facilities Services Ltd (DSFS).

Main duties of the job

As an EPR Project Co-ordinator you’ll support the successful delivery of EPR projects across University Hospitals of Derby and Burton and Chesterfield Royal Hospital. Your work will directly contribute to improving patient care and empowering staff through digital transformation.

• Work as part of a multi‑disciplinary team to support project implementation.
• Ensure projects meet deadlines and strategic goals outlined in the EPR Strategy.
• Facilitate effective communication and collaboration across teams and Trusts.
• Manage and analyse project information, producing reports, minutes, and briefings.
• Engage relevant stakeholders throughout planning and implementation phases.

Main responsibilities include:

• Facilitating collaboration across teams by engaging with stakeholders at every stage of project planning, implementation, and development to ensure solutions meet user needs.
• Supporting project delivery in partnership with the PMO, ensuring milestones are met and project plans are executed within agreed timescales.
• Coordinating demonstrations and workshops for EPR projects, ensuring relevant internal and external stakeholders are involved and informed.
• Documenting and analysing current processes, translating them into clear workflows and validating user requirements to support effective system design.

About us

Derbyshire Support and Facilities Services Ltd. (DSFS) is a subsidiary company that’s 100% owned by Chesterfield Royal Hospital NHS Foundation Trust.

DSFS has just over 900 staff across Soft and Hard Facilities Services, and our corporate services including ICT, Patient Records, Switchboard, Procurement, Finance and Clinical Engineering. Very much part of the "Chesterfield Royal family", DSFS builds on solid NHS foundations to offer a more commercial approach that’s dynamic, flexible, and proactive.

DSFS is proud to be striving to achieve a truly diverse and inclusive flexible workforce by valuing and welcoming everyone’s abilities, uniqueness, and individuality. All our colleagues have the right to and should be able to feel 100% themselves at work; we believe that all our people add to and should improve our culture and not just fit in with it. By embracing our diverse backgrounds and differences our culture becomes richer and makes us stronger together.

Derbyshire Support and Facilities Services Limited currently do not offer a Certificate of Sponsorship, any applications which require sponsorship will not be considered

Please see below link for the DSFS website.

When applying for roles please complete all sections of the application form.

Job responsibilities

Please see the Job Description and Person Specification attached to this vacancy. This document contains a full detailed description of the role and what the main responsibilities and duties are along with the criteria that is required.

Person Specification

Education, Training and Qualifications CPD (Continuing Professional Development) Requirements:

• Degree level or equivalent experience
• Prince Foundation or evidence of relevant Project Methodology

Experience and Knowledge

• Good understanding of the UHDB Digital Strategy
• Experience of working in a complex multidisciplinary environment
• Information systems experience and ability to apply it as relevant to the project.
• NHS Experience
• Experience of working within a project environment and using project tools and technique

Skills and Ability

• The ability to access and utilise 'intelligence' appropriate to the job
• Ability to understand project plans and access sources of information and advise others to enable effective implementation of allocated project

Communications and Interpersonal skills

• Quickly develop and maintain effective working relationships within the organisation in order to negotiate and influence to gain commitment (change management)
• Able to handle and present information
• Possess negotiation and influencing skills
• Ability to establish networks external to the Trust e.g. suppliers, system user group

Values and Behaviours

• Responsible for ensuring a close relationship with colleagues to deliver safe and quality outcomes.

Other requirements

• Demonstrates initiative and problem‑solving skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Chesterfield Royal Hospital NHS Foundation Trust

£29,683 to £36,176 a year pro rata per annum