Project Assistant

Bouygues Construction; Exeter; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading construction firm has an exciting opportunity for a Project Assistant in Exeter. You will assist with project site duties, manage communications with local residents, and ensure documentation is maintained. The role requires excellent English and MS Office skills, as well as the ability to prioritize tasks. Competitive benefits include generous leave and medical insurance.

Benefits

26 days annual leave, increasing to 30

Pension scheme

Private medical insurance

Life insurance

Volunteering opportunities

Qualifications

• High standard of written and spoken English is required.
• Excellent MS Office skills are necessary.
• Strong communication skills are needed.

Responsibilities

• Assist project site teams with daily duties.
• Serve as a point of contact for local residents.
• Manage electronic filing of documents.

Skills

High standard of written and spoken English

Excellent MS Office skills

Excellent written and verbal communication skills

Ability to prioritise workload

Able to act on their own initiative

Job description

Overview

Bouygues UK is a leading construction and property development company in the United Kingdom. It is part of Bouygues Construction which employs 35,600 people around the world. Bouygues UK has an exciting opportunity available for a Project Assistant to work on one of our upcoming long-term construction projects in Exeter.

Job Purpose and Scope

To assist the project site teams with their day-to-day duties. Act on resident liaison matters - serve as a point of contact for local residents, proactively communicating project updates to them and addressing their needs.

Responsibilities

• Ensure that the filing structure is in place and the IT matrix is kept up to date, managing the electronic filing of the documents
• Order laptops and phones, setting up e-mail addresses. Return of all IT equipment/key cards etc on leaving
• Create and distribute a Welcome Book for new starters to the site
• All outgoing letters to be referenced correctly and on the correct templates
• Update the project website on a monthly basis (if relevant to the project) to show progress and photographs
• Assist the Quantity Surveyors with contracts; scanning and filing green folders, binding and issuing the contracts, upkeep of the contract log to track contracts, collateral warranties etc. Keeping hard site copies locked away and preparing any letters needed for the QS team
• To keep the Health & Safety matrix up to date with leavers and starters
• Putting the Project Directory in place and updating when a new contract is awarded
• Create and maintain organisation chart for the Project Manager as required
• H&S Filing Structure set up and followed
• Site map to be created including contact details
• Ensure that expenses are processed in a timely manner
• Assist Project Director with minutes, diary management, typing letters and collation of documents for signature

Required Skills and Qualities

• High standard of written and spoken English
• Excellent MS Office skills (Word, PowerPoint, Excel and Outlook)
• Excellent written and verbal communication skills
• Ability to prioritise workload according to demanding deadlines
• Able to act on their own initiative
• Local or willing to relocate to Exeter

Information about Bouygues UK and Benefits

• Day in day out our teams deliver some of the most technically innovative and challenging projects across the UK and the world. We offer competitive basic salaries coupled with generous company benefits including: 26 days annual leave, increasing to 30 days
• pension scheme
• life insurance
• private medical insurance
• BY Extra - opt into lifestyle benefits
• Volunteering opportunities

About the Employer

Bouygues Construction UK was awarded the Top Employers United Kingdom and Top Employers Europe certification. Bouygues UK is part of the Bouygues Group, a diverse global business with operations in over 100 countries.

Equal Opportunity and Privacy

We are an equal opportunities employer and encourage applications from suitably qualified and eligible candidates regardless of gender, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. We value your privacy and are committed to protecting your personal details. If you have any questions, feel free to contact ELEANOR ROGERS.