Project and Operations Assistant

Tate; Eastleigh; On-site; GBP 40,000 - 60,000; Full time

Job summary

A growing innovative company based on the outskirts of Eastleigh is seeking a proactive Project and Operations Assistant. This full-time role involves supporting the Directors and Project Manager with administrative tasks, managing records, and assisting with shipping logistics. The ideal candidate will possess strong organisational skills and previous experience in a similar position. The opportunity to work from home 1-2 days per week exists once fully trained. A full driving license and access to a vehicle are required due to the office location.

Qualifications

• Previous experience in a similar role is preferred.
• Ability to work independently and in a team.
• Full driving licence and own vehicle required due to location.

Responsibilities

• Develop and maintain office systems and data management.
• Manage travel arrangements and itineraries for directors.
• Provide administrative support to the Project Manager.
• Assist with shipping logistics and website updates.
• Support marketing and social media activities.

Skills

Organisational skills

Time-management skills

Attention to detail

Communication skills

IT skills (MS Office)

Job description

Project and Operations Assistant
Based on the outskirts of Eastleigh
Full-time | 9 am - 5 pm | £35,000 p.a. (depending on experience)
Onsite initially, with the opportunity to work from home 1‑2 days per week once fully trained

Our client is a growing and innovative company operating in the luxury market, providing technical installation and support services. They are seeking a highly organised and proactive Project and Operations Assistant to support the Directors and Project Manager. This is a new position that offers the chance to make a meaningful impact within a dynamic, forward‑thinking team where no two days are the same and where you can take ownership across administration, coordination, and marketing activity.

Key Responsibilities

• Develop and maintain efficient office systems, including data management and filing.
• Maintain accurate records and update CRM, database spreadsheets relating to projects, suppliers, and logistics.
• Arrange travel, visas, accommodation, and detailed itineraries for directors and technical teams.
• Act as a professional first point of contact for incoming calls, enquiries, and general correspondence.
• Provide comprehensive administrative support to the Project Manager and wider team.
• Build and nurture relationships with valued partners.
• Assist with shipping and logistics, including preparation of commercial invoices and provision of shipping and insurance quotes to clients.
• Assist with updating and maintaining the company website including basic content updates and performance monitoring.
• Support social media activity (LinkedIn and industry‑relevant platforms), including post scheduling, basic content coordination, and consistency of brand messaging.
• Help gather content from projects, products, and partners for use in marketing and communications.

Desired Skills & Experience

• Strong organisational and time‑management skills.
• Exceptional attention to detail and accuracy with the ability to prioritise effectively.
• Previous experience in a similar role.
• Excellent written and verbal communication skills.
• A proactive, adaptable approach, able to work independently and as part of a team.
• Confident IT skills including MS Office.
• A stable career history.
• Full driving licence and access to your own vehicle (due to the company's location).

If this role is of interest to you and you have the necessary skills and experience, please don't hesitate to APPLY.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.