Project Administrator

Kinetic Software; Milton Keynes; On-site; GBP 25,000 - 30,000; Full time

Job summary

A dynamic software company in Milton Keynes seeks a Project Administrator to provide essential administrative support within the Professional Services team. You will maintain project schedules, coordinate stakeholder communication, and enhance project management processes. Ideal candidates will demonstrate strong organizational and multitasking skills, along with a collaborative approach. This role offers a competitive salary and a range of benefits promoting personal and professional growth in a supportive environment.

Benefits

25 days holiday plus bank holidays

Enhanced pension contributions

Performance-related bonus scheme

24/7 Employee Assistance Programme

Flexible benefits platform

Qualifications

• Demonstrated experience in project administration or a related role.
• Strong written and verbal communication abilities.
• Proactive problem-solving and process improvement capabilities.

Responsibilities

• Provide comprehensive administrative support for project delivery.
• Maintain project schedules and track milestones.
• Coordinate meetings and document minutes.

Skills

Project administration experience

Organizational skills

Written and verbal communication

Analytical mindset

Attention to detail

Problem-solving skills

Team-oriented approach

Deadline management

Job description

Project Administrator R59996

Department: Professional Services

Employment Type: Permanent - Full Time

Location: Milton Keynes

Compensation: £25,000 - £30,000 / year

Description

The Kinetic Group is a collection of high growth companies comprising of Kinetic UK; Kinetic US; Celcat and Bullet Solutions, which together have annual revenues of £21m this year. Our group is growing significantly – with 15% per annum organic growth in addition to acquisitive growth which has seen us in prior years, together with organic growth, grow at over 40% year on year. We’re owned by Constellation Software Inc., one of the largest software groups in the world, which provides fantastic opportunities for benchmarking, sharing best practice and learning.

The culture at Kinetic Group is one of innovation, passion, drive and fun where everyone pulls together to deliver outstanding value, growth and profit.

Kinetic (the largest individual entity in the Kinetic Group) is the UK’s leading supplier of event management and student accommodation software to the higher education sector. It compromises of a team of circa 120 people in the UK and US and generates annual revenues of around £16m.

At Kinetic Group, we constantly strive to find high caliber people and provide all the tools and support to allow them to develop and flourish both personally and professionally. We are looking for bright and dynamic individuals who can bring energy and enthusiasm to a demanding role for a rapidly growing and successful group of companies.

We support personal development and build on individual strengths, providing options for career progression across our business. Our core values are Empowerment, Community, Innovation and Evolution.

Key Responsibilities

The Project Administrator is responsible for providing comprehensive administrative support to ensure the efficient delivery of projects within the Professional Services team. This role encompasses managing administrative tasks, enhancing project management processes, coordinating with internal and external stakeholders, and supporting the implementation and maintenance of project management systems.

• Maintain project schedules, track milestones, and update status reports.
• Coordinate meetings, document minutes, and follow up on action items.
• Oversee project documentation, ensuring accuracy and accessibility.
• Review and enhance project management methodologies, workflows, and best practices.
• Monitor project performance metrics and support process improvements.
• Facilitate communication among project teams, stakeholders, and external partners.
• Prepare and distribute project reports, dashboards, and summaries.
• Track resource allocation and coordinate procurement of project-related materials and services.
• Ensure compliance with policies, regulatory requirements, and quality standards.
• Assist in project reviews to maintain quality and mitigate risks.

Skills, Knowledge and Expertise

Required Skills:

• Demonstrated experience in project administration or a related role.
• Exceptional organisational and multitasking skills.
• Strong written and verbal communication abilities.
• Analytical mindset with a focus on improving processes and workflows.
• Proactive problem-solving and process improvement capabilities.Strong attention to detail and a commitment to accuracy.
• Collaborative and team-oriented approach to work.
• Ability to manage deadlines and deliver high-quality outcomes.

Benefits

At Kinetic, we believe work should come with rewards that make a real difference. Here’s just a taste of what you can expect when you join us:

• 25 days holiday (plus bank holidays) - with extra days the longer you’re with us
• Two paid wellbeing days each year, with a budget to enjoy some time out with someone important to you
• Enhanced pension contributions to support your future
• Two paid days a year to give back through volunteering, charity work, or sustainability projects with our Green Team
• Salary sacrifice schemes for electric vehicles and cycle-to-work
• 24/7 access to our Employee Assistance Programme for confidential advice and support
• A full annual health check to keep you at your best
• A flexible benefits platform - from life assurance and learning opportunities to retail discounts and cinema tickets
• A genuine people-first culture where your growth and wellbeing come first
• Performance-related bonus scheme to reward your contribution
• Regular socials - from team get-togethers to all-company celebrations, with each department owning a budget for their events
• The opportunity to attend group conferences, away days and learning forums both in the UK and abroad - network with other talent

We’ve created a welcoming office environment, with well-stocked kitchens offering free breakfast, fresh fruit, hot and cold drinks, and a range of tuck shop goodies to keep you fuelled throughout the day.

Kinetic is an equal opportunity employer, fostering diversity and committed to creating an inclusive environment for all employees.