Project Administrator - Luxury Interior Design

VoiceWorks; Henley-on-Thames; On-site; GBP 30,000 - 35,000; Full time

Job summary

A luxury interior design practice seeks a highly organised Studio & Projects Coordinator to support the studio in Henley-on-Thames. The role involves project coordination, client relations, and administrative duties, requiring solid experience in administration and a strong interest in interior design. Your responsibilities will include managing logistics, tracking schedules, and ensuring seamless project execution. Join the team and be part of transforming extraordinary spaces in the luxury design world.

Qualifications

• Minimum 2 years of administration experience.
• High proficiency in Microsoft Office and Adobe InDesign.
• Passionate about interior design.

Responsibilities

• Coordinating project logistics and supporting client relationships.
• Managing paperwork for import and export operations.
• Ordering furniture and ensuring timely deliveries.

Skills

Administration

Client Communication

Organisation

Microsoft Office

Adobe InDesign

Job description

Step inside the world of luxury interiors - and become the force that keeps it all beautifully in motion.

At Anne Haimes Interiors, every project tells a story of craftsmanship, creativity and considered detail. From elegant Georgian townhouses to breathtaking country retreats, we create bespoke spaces that redefine luxury living.

We are excited to announce an opportunity for a highly organised Studio & Projects Coordinator - a switched-on doer with calm, client-facing gravitas and the confidence to keep multiple moving parts aligned. You'll bring solid admin and project coordination experience, thrive on organisation and follow-through, and enjoy being the steady point of contact that clients trust.

Local to Henley-on-Thames, you may already have experience in interior design or simply a genuine interest in beautiful spaces — either way, you'll play a pivotal role in supporting the studio and ensuring every project runs seamlessly from concept to completion.

This is more than an administration role. It's an opportunity to immerse yourself in the luxury design industry, work alongside talented designers and trusted suppliers, and be at the heart of projects that transform extraordinary homes. If you thrive on organisation, love variety, and enjoy being the calm, capable presence that keeps everything running seamlessly - this could be the role you've been waiting for.

The Role At a Glance

Project Administrator

Henley on Thames

£30,000

Full Time

Values: Creating a fun and rewarding experience

Company: Luxury Interior Design Practice

Your Background / Skills

• Administration
• Client Communication
• Organisation
• Microsoft Office
• Adobe InDesign

Who We Are

We are Anne Haimes Interiors, a luxury interior design practice specialising in high-end residential projects. Based in the heart of Henley on Thames, we deliver a complete design service - from concept and space planning through to procurement and installation. Every project is bespoke, whether it's a single handcrafted piece or a full design-and-build scheme, delivered in close collaboration with architects, contractors and, most importantly, our clients.

The Opportunity

We're looking for an organised, proactive Project Administrator to join our small, friendly and highly driven team. This is a hands-on, varied role where you'll play a key part in coordinating projects, managing logistics and supporting client relationships throughout the lifecycle of exceptional interior schemes.

What Your Day Might Look Like

• Working closely with the design team to quote items for live projects
• Ordering furniture, fabrics, lighting, equipment, bespoke items and soft furnishings
• Finalising purchase details, managing lead times and sharing confirmations with the design team
• Tracking install schedules using Gantt charts and other planning tools
• Supporting time logging and tracking against project targets
• Coordinating all deliveries and on-site logistics
• Managing paperwork for import and export operations
• Communicating, negotiating and building strong supplier relationships
• Completing delivery quality checks
• Responding to maintenance requests
• Compiling O&M Manuals
• Re-specifying items that are out of stock or have extended lead times
• Producing budgets, reports and project schedules
• Keeping project finances on track
• Organising sample libraries, requesting samples and coordinating supplier rep visits

About You

• Excellent communication and negotiation skills
• Calm under pressure and happy meet tight deadlines
• Flexible and able to multitask
• Self-starter and able to take responsibility
• The ability to build effective professional relationships with the team, clients, suppliers and subcontractors
• Driven, organised and motivated team player in a fast-paced team
• High proficiency in Microsoft Office and Adobe InDesign
• Minimum 2 years administration experience
• Passionate about interior design (this is not an interior design role but an interest and experience in the design/ build industry is a benefit)
• The legal right to work in the United Kingdom

This is your chance

to step behind the scenes of exceptional interior design - to be trusted, valued and integral to the delivery of some of the region's most beautiful homes. At Anne Haimes Interiors, excellence is a shared pursuit, detail is everything, and every team member plays a meaningful role in bringing extraordinary spaces to life.

If you're seeking a role that combines professionalism, creativity and purpose - within a studio that values quality, collaboration and quiet confidence — we would love to welcome you into our world.

Your Experience / Background / Previous Roles May Include

• Admin
• Administrator
• Coordinator
• Projects
• Project Coordinator
• Team Administrator
• Logistics
• Interior Design
• Architecture
• Luxury Homes
• Luxury Design