Project Administrator

Sterling Recruitment Services; Thornley; On-site; GBP 25,000 - 35,000; Full time

Job summary

A recruitment agency is seeking an experienced Project Administrator to support a project team in Hartlepool. Responsibilities include managing office administration tasks such as filing, documentation control, and supporting HR functions. The ideal candidate will assist in maintaining internal and client communications through Excel and SharePoint, and ensure compliance with weekly reporting procedures. This role is essential for facilitating smooth project operations and requires strong organizational skills.

Responsibilities

• Manage office administration including typing, filing, and photocopying.
• Handle documentation control and maintain filing systems.
• Collate weekly site hours and prepare timesheet workbooks.
• Assist with HR and training documentation.

Tools

Excel

SharePoint

Word

Job description

We are now recruiting for an experienced Project Administrator to join our clients team based in Hartlepool.

Responsibilities

• Typing, filing, photocopying, maintaining site records, taking telephone messages, meeting and greeting visitors to the site.
• Manage spreadsheets, Word documents and other general office admin duties.
• Manage the control of department documentation and filing systems.
• Collate all weekly site hours for your project, prepare the weekly Excel timesheet workbooks and submit on time to the relevant department as per procedure.
• Maintain all live internal server and client SharePoint information and distribute documentation to the project team & client.
• Ensure relevant daily site inspections and daily diaries are undertaken and documented.
• Assist with HR and training documentation.
• Arrange and assist with all monthly and weekly meetings (internal and external), including collation of minutes, reports and presentations.
• Assist the site supervisors and project managers where necessary including site reports.
• Managing site inductions Excel spreadsheets to all new employees and visitors in the department and assist managers where required.
• Assisting Operations supports officer with new starter documentation, starter packs, roles & responsibilities, contracts.