Project Administrator

Mortgage Brain; London; On-site; GBP 100,000 - 125,000; Full time

Job summary

A leading mortgage technology firm is seeking a Project Administrator in London, offering a hybrid working model. The role requires strong communication and organizational skills to support the Head of PMO and manage multiple projects. Candidates should be detail-oriented and capable of working both independently and as part of a team. This position offers numerous benefits, including a competitive salary and flexible holidays.

Benefits

Flexible working hours

Hybrid working

Buy holiday scheme

Summer Fridays

Company pension scheme

Life assurance scheme

Employee Wellbeing Programme

Cycle to work scheme

Career development opportunities

Regular social activities

Qualifications

• Strong communicator, confident in virtual and written interactions.
• Able to work independently and as part of a team.
• Highly detail-oriented with excellent organizational skills.

Responsibilities

• Provide essential administrative support to the Head of PMO.
• Maintain project documentation and processes using various tools.
• Proactively schedule, coordinate, and follow up on meetings.

Skills

Strong communication skills

Organizational skills

Proficiency in Microsoft Office Suite

Ability to work independently

Detail-oriented

Tools

Excel

Jira

Confluence

Microsoft Power BI

Job description

Overview

Job Title: Project Administrator

Location: London & Home working - hybrid working

Salary: Dependant on experience

Job Type: Full Time, Fixed Term - 12 Months

About us

For over three decades, Mortgage Brain has been at the forefront of mortgage technology in the UK, committed to addressing the complexities faced by mortgage intermediaries and lenders.

Our vision is to reimagine mortgage distribution, bringing about a dynamic shift that unites all key stakeholders, giving borrowers certainty earlier in their search for a mortgage. Serving over 15,000 daily intermediary users, were steered by our values of working \'better together\', with focus on \'driving change\' and always to \'do the right thing\'.

Our robust offering includes an integrated suite of software sourcing solutions, submissions and CRM. And were backed by some of the largest lenders, Barclays, Lloyds Bank, Nationwide Building Society, NatWest Group, and Santander.

About the role

We are looking to recruit a highly motivated individual to support the Head of PMO, working with Business Analysts and members of the Product and Development teams to keep multiple projects on track and reaching the key milestones. Your tasks will vary depending on the specific project or activity each day, and you will be responsible for prioritising according to deadlines and other commitments.

This role is ideal for a candidate who is highly organised and enjoys being hands on in a collaborative manner with the wider team and also comfortable working autonomously.

Key Responsibilities

• Provide essential administrative support to Head of PMO across multiple products and development releases, this involves supporting to several colleagues simultaneously across numerous projects
• Maintain project documentation and processes using, Excel trackers, Jira, Confluence and reports for each of the products
• Proactively schedule, coordinate, prepare, attend and follow-up on internal and external meetings and, take meeting notes and circulate meeting actions to the necessary individuals/teams and monitor progress as appropriate
• Handle general internal and external email correspondence for the PMO team
• Collaborating with stakeholders internally to support the PMO team in ensuring milestones in the roadmap and deadlines are met
• Support the Head of PMO in external meetings with clients (virtual)
• Other ad hoc duties as agreed with Head of PMO
• To be informed of and adhere to all Company policies, including but not limited to, HR procedures, Information Security responsibilities and understanding your role in ensuring the standards outlined in the policies are maintained throughout your employment

About you

• Strong communicator, confident in virtual and written interactions
• Confident to facilitate internal meetings where necessary
• Prior experience in taking and sharing meeting minutes and assigning actions to appropriate individuals is desirable
• A flexible and adaptable approach able to adjust to changing priorities
• High integrity and team spirit, proactively engaging with others and offering support when required
• Proactive, able to work independently and as part of a team
• Highly detail-oriented, fast, and accurate with excellent organisational skills
• Strong organisational and time management skills with the ability to prioritise tasks
• Proficient in Microsoft Office Suite, MS Teams, SharePoint, and Microsoft 365
• Comfortable with Excel and willing to enhance skills as required
• Some experience using Jira, Confluence and Microsoft Power BI would be advantageous
• Eager to learn and problem solve - be curious!

Benefits

• Flexibility
• Hybrid working - split your time between the office and home working
• Buy holiday scheme - flexible holidays that fit your lifestyle
• Summer Fridays - start your weekend early during summer months
• Remuneration
• Competitive salary- we value our workforce
• Company pension scheme
• Life assurance scheme - if the worst happens, you\'re covered
• Health & Wellbeing
• Employee Wellbeing Programme- a range of initiatives to support colleagues
• Employee Assistance Programme - help for you and your family with a range of personal and work-related concerns
• Cycle to work scheme
• Every day benefits
• Further your career - with on-the-job learning and knowledge sharing
• Work hard, play hard - we enjoy regular social activities

Please click the APPLY button to send your CV for this role.

At Mortgage Brain we pride ourselves on being an equal opportunities employer.

Candidates with relevant experience and job titles of; Business Support, Office Administrator, Administrative Support, Client Support Administrator, Administrative Assistant, Admin, Admin support may also be considered for this role