Project Administrator

Universal Business Team; Hemel Hempstead; On-site; GBP 30,000; Full time

Job summary

A professional services firm based in Hemel Hempstead is seeking a Project Administrator to support their project teams. This role involves assisting with project planning, coordination, and administrative tasks. Responsibilities include managing project documentation, liaising with suppliers, and ensuring timely communication with stakeholders. The ideal candidate will have strong attention to detail, excellent organisational skills, and a proactive approach to their duties. The position comes with a competitive salary and various benefits, including opportunities for career growth.

Benefits

Salary: £30,000 plus bonus

Hours: 7:30 – 16:30, Mon-Fri

20 days holiday plus bank holidays

Opportunity for charity work without impacting holiday

Career growth opportunities

Qualifications

• High attention to detail in all documentation and reporting.
• Ability to balance routine administrative tasks with project-specific priorities.
• Professional attitude and proactive approach in responsibilities.

Responsibilities

• Assist project delivery with administrative tasks.
• Prepare and maintain documentation, schedules, and reports.
• Communicate effectively with project managers and stakeholders.

Skills

Attention to detail

Organisational skills

Proactive mindset

Communication skills

Job description

Are you a driven Administrator with experience in assisting project teams? If so, our client based in Hemel Hempstead wants to meet you.

We are looking for a Project Administrator to join our client's friendly team. This role provides hands‑on support to the preconstruction and operational teams. It focuses on assisting with project planning, coordination, and administrative tasks to ensure smooth delivery of preconstruction activities and operational processes.

Our client specialises in creating transformative environments for independent schools and educational institutions across the UK and internationally. Their clients are C‑suite group executives, Heads of schools, Deputy Heads, Bursars who expect clear, responsive communication and a process that respects their time and priorities. They are known for being professional, personable, and precise. That's where you come in.

What you will be doing

Preconstruction Support

• Assist the Head of Project Delivery and Head of Preconstruction with day‑to‑day preconstruction tasks.
• Prepare and maintain project documentation, drawings, and schedules.
• Support tender preparation, including collating information and formatting submissions.
• Manage updates to project tracking systems to ensure accurate progress reporting.
• Liaise with suppliers and subcontractors to gather required information.

Operational Coordination

• Provide administrative support for operational workflows and site activities.
• Help organise project meetings, record minutes, and track action points.
• Maintain accurate records of project milestones and compliance documentation.
• Assist with resource planning and coordination between internal teams.

Data and Reporting

• Compile and update project data for internal reporting and dashboards.
• Monitor progress against timelines and flag potential delays.
• Support the preparation of operational performance reports.

Communication and Stakeholder Support

• Act as a point of contact for internal queries related to preconstruction and operations.
• Communicate clearly and proactively with project managers, site teams, and external partners.
• Ensure all documentation and systems remain accurate and up to date.

Requirements

• Maintain high attention to detail in all documentation and reporting.
• Balance routine administrative tasks with project‑specific priorities.
• Approach responsibilities with professionalism, organisation, and a proactive mindset.
• Support in driving efficiency and ensuring operational excellence.

Benefits

• Salary: £30,000 plus bonus
• Hours: 07:30 – 16:30 Monday – Friday
• Holidays: 20 days + bank holidays (willing to match your current allowance)
• Social Impact: Charity work is encouraged and supported without impacting your holiday allowance
• Career Growth: Join a values‑led, fast‑growing company with long‑term progression opportunities