Project Administrator

THE CROWD; Greater London; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A leading architectural practice in Central London seeks a Project Administrator to provide essential administrative support to project leaders and teams. This role involves managing diary schedules, organizing meetings, and handling client correspondence while promoting a collaborative work culture. Ideal candidates will possess prior administrative experience, strong communication skills, and the ability to multitask effectively. The position offers hybrid working arrangements and opportunities for career development within the organization.

Benefits

Great benefits

Career development opportunities

Supportive work culture

Qualifications

• Must have prior administrative experience in relevant fields.
• Strong communication skills, both written and verbal are essential.
• Proven organizational skills required for managing multiple tasks.

Responsibilities

• Provide comprehensive administrative support to project leads.
• Manage diary, organize meetings, and prepare necessary documentation.
• Coordinate with financial departments for invoices and contracts.

Skills

Previous admin experience within an architecture, engineering or construction

Excellent communication skills both written and verbal

Good IT skills including Excel and Outlook

Highly organised with the ability to multitask

Team player with the ability to work autonomously

Job description

About The Role:

We are working with a renowned, large architecture practice that has built an outstanding international reputation for its design-led approach across a diverse, multidisciplinary portfolio. They are currently seeking a Project Administrator to join their team on a permanent basis at their Central London office.

In this dynamic role, you will provide comprehensive administrative support to project leads and architectural team members across high-profile projects. Working closely with multiple project teams and reporting into the Quality Manager, you’ll play a key role in maintaining project coordination and documentation. While this is not a pathway into project management, it offers the chance to build strong skills in project support, document control and quality assurance within a respected architecture practice. As your day-to-day responsibilities will vary depending on the team you’re supporting, adaptability and a proactive approach are essential.

Located in a bustling location in the heart of the city, this growing practice offers great benefits, hybrid working, career development opportunities, and a supportive, collaborative work culture.

Key Responsibilities:

• Diary management, organising meetings and preparing agendas and documents for teams
• Manage incoming queries and respond accordingly or pass information along to relevant parties, corresponding with clients and consultants
• Organise travel bookings and necessary travel documentation for directors and team members
• Liaise with accounting department for relevant financial documents such as invoices, director expenses, contracts, fee proposals, etc.
• Coordinate quality controls
• Regularly record project related updates on internal tracking system
• Assist with project presentation creation if needed
• Assist general admin staff with cover when needed and regularly liaise across needs for the project team such as stationary orders, courier booking, etc
• Liaise with IT team for project team member issues/queries/updates

Key Skills/Requirements:

• Previous admin experience within an architecture, engineering or construction
• Excellent communication skills both written and verbal
• Excellent people skills with the ability to liaise with different personalities
• Good IT skills including Excel and Outlook
• Highly organised with the ability to multitask and take on updates and changes to ongoing projects
• Friendly, professional, and calm approach to work
• Team player with the ability to work autonomously

To apply for this position please click on the apply button to attach your CV (and portfolio for design positions).

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