Project Administrator

Simpson Booth Ltd; Greater London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A marine technology company is looking for an experienced Project Administrator to join their London-based engineering team. This position is critical to ensuring the successful delivery of complex engineering projects by providing coordination and administrative support across multidisciplinary teams. The ideal candidate will have a degree in engineering or a related field and relevant experience in project administration, with strong skills in project coordination and document control in technically complex environments, preferably within the marine or heavy engineering sectors.

Qualifications

• Degree-qualified in Naval Architecture, Mechanical Engineering, or equivalent.
• Experience in project administration or coordination.
• Familiarity with engineering design projects in regulated environments.

Responsibilities

• Support project control activities and liaise with Project Managers.
• Act as an interface between technical teams and project management.
• Coordinate project activities including meeting scheduling and document control.

Skills

Project coordination

Document control

Attention to detail

Communication skills

Education

Degree in engineering or related discipline

Tools

Microsoft Office (Excel, Word, Project)

2D/3D CAD software (AutoCAD, Inventor, SolidWorks)

Job description

Our Client is a marine power pioneer, leading the development of advanced technology for commercial shipping and maritime applications.

The Role

Our Client is seeking an experienced Project Administrator to join their London-based engineering team. This role plays a key part in supporting the successful delivery of complex engineering projects by providing project coordination, control and administrative support across multidisciplinary teams.

The Project Administrator will act as a central link between technical delivery, project management and wider business functions, supporting projects throughout their lifecycle while ensuring compliance with internal procedures, contractual requirements and regulatory standards.

Key Responsibilities

• Support the Engineering Office with day-to-day project control activities and liaise closely with Project Managers to deliver accurate project control information.
• Act as an administrative and operational interface between technical teams and project management across project and company activities.
• Coordinate project activities including meeting scheduling, minute taking, action tracking, document control and maintenance of project databases.
• Maintain records of project risks, issues, changes and lessons learned.
• Interface with a wide range of stakeholders across the marine and nuclear industries, documenting tasks, updates and project information.
• Support development, implementation and maintenance of project control procedures including budgeting, cost tracking and invoice processing, in liaison with finance teams.
• Maintain project schedules, assist with cost tracking and prepare reports for clients, suppliers and internal management.
• Support expediting of supplier and vendor data and equipment documentation.
• Track actions arising from design reviews, HAZIDs, HAZOPs and technical meetings.
• Track technical queries, RFIs, concessions and change records.
• Control technical documentation and manage document revision status.
• Maintain document registers in line with statutory, classification and regulatory requirements.
• Support submission of documentation to clients, suppliers, flag states, classification societies and regulatory bodies as required.
• Ensure records comply with company standards, quality requirements and contractual obligations.
• Support internal and external audit readiness activities.
• Assist with the development, implementation and ongoing maintenance of company procedures within the Project Administrator remit.
• Ensure project activities are performed, reviewed and approved in line with engineering procedures or project quality plans.
• Undertake any additional duties reasonably required within the remit of the role.
• Maintain continued professional development and demonstrate flexibility to travel internationally when required.

Key Requirements

Skills & Experience

• Key Requirements:
• Degree-qualified in an engineering or related discipline (e.g. Naval Architecture, Mechanical Engineering) or equivalent relevant qualification.
• Experience in a similar project administration, project coordination or project control role.
• Engineering background with demonstrable understanding of project management and project control processes.
• Direct experience supporting multidisciplinary engineering design projects within marine, offshore, nuclear or heavy engineering environments.
• Familiarity with classification society approval processes and regulated design environments.
• Experience supporting complex engineering projects of extended duration.
• UK citizenship or a valid UK visa permitting full-time employment, with citizenship from DOE Part 810 authorised countries only.
• Strong project coordination and document control skills in technically complex environments.
• High attention to detail with the ability to manage multiple priorities concurrently.
• Clear, confident communicator, able to work effectively across multidisciplinary engineering teams.
• Proficient in Microsoft Office applications, including Excel, Word, Project and collaborative platforms such as SharePoint or equivalent.
• Familiarity with 2D and 3D CAD software (e.g. AutoCAD, Inventor, SolidWorks) to support document control and coordination processes.
• Organised, proactive and comfortable working in a regulated, fast-moving project environment.
• Note: The closing, while present in the original, is kept for completeness without emphasis.