Programme Administrator

Moorfields Eye Hospital NHS Foundation Trust; Greater London; On-site; GBP 37,000 - 46,000; Full time

Job summary

A leading healthcare institution in Greater London is seeking a Programme Administrator to provide high-quality administrative support within the MoorConnect Programme. Responsibilities include organising meetings, managing communication, and ensuring efficient project completion. The ideal candidate has prior experience as an administrator or personal assistant, strong organisational and communication skills, and the ability to manage changing priorities. This role offers a salary ranging from £37,259 to £45,356 pro rata and a range of benefits including the NHS Pension Scheme.

Benefits

Opportunity to join the NHS Pension Scheme

Free 24/7 independent counselling service

Learning and development opportunities

Access to Blue Light Card and other NHS Discount Schemes

Free Pilates classes

Flexible working friendly organisation

Qualifications

• Experience providing secretariat support to meetings, including minute writing and agenda preparation.
• Demonstrable experience handling sensitive matters competently.
• Proven ability to manage diary scheduling and co-ordinate meetings.

Responsibilities

• Organise and attend key meetings, taking and circulating minutes.
• Support Programme Manager with administrative tasks.
• Manage the Programme Generic Inbox and triage messages as needed.

Skills

Effective organisational skills

Excellent communication skills

Ability to manage conflicting priorities

Education

Previous experience as an Administrator / Personal Assistant

Job description

Go back Moorfields Eye Hospital NHS Foundation Trust

Programme Administrator

The closing date is 15 December 2025

The post of Programme Administrator is to provide a comprehensive, high quality and confidential Programme administrative service within the MoorConnect Programme.

Main duties of the job

• To plan and organise, prepare and distribute papers, and attend, take and circulate minutes for the following key meetings:
  • Sub-Group Board
  • Readiness Steering Group
  • Clinical and Operational Advisory Group
  • And other groups on request.
• Support the Programme Manager and Programme Management Officer in the preparation for these meetings and to constantly monitor and reassess tasks in hand.
• Prepare and follow up relevant actions after meetings and circulate as necessary.
• To manage accurate and up to date the Programme Generic Inbox and triage messages as required.
• Develop and maintain effective electronic filing systems for the team.
• To be proactive and use initiative to deal with urgent/important/confidential matters that have been notified to the office - ensuring that clear communication and consultation with appropriate managers takes place for appropriate decisions / actions be made as soon as possible.
• To produce correspondence on behalf of the Programme Director and Programme SROs.
• Support the Programme Communications on Programme Away Days and other Programme Events by completion of specified tasks (e.g. catering booking, invitation sending, booking rooms etc).
• To be responsible for the development and completion of assigned projects within agreed timescales and to initiate and follow through any research and investigation required for such projects.
• To work independently as required, using initiative, setting own priorities and being accountable for own actions and decisions.
• Provide a flexible approach to tasks and problem solving and to be prepared to take additional responsibilities and work to extended timescales as required.
• To maintain a high degree of confidentiality and personal integrity.
• Deliver against agreed objectives and PDP.
• To perform other duties relevant to the post.

About us

• Salary including High-Cost Area Supplement
• Opportunity to join the NHS Pension Scheme
• Free 24/7 independent counselling service
• Learning and development opportunities
• Easy and quick transport links
• A range of attractive benefits and discounts
• Access to Blue Light Card and other NHS Discount Schemes
• Free Pilates classes
• Full support and training to develop your skills
• Flexible working friendly organisation

And so much more! To see the full range of benefits we offer please see our Moorfields benefits document.

Person Specification

Qualifications

• Previous experience as an Administrator / Personal Assistant, some of which should be to very senior level.

Experience

• Demonstrable experience of dealing with matters of a highly sensitive nature in a competent and aware manner
• Experience of providing secretariat support to meetings (including formal minute writing, preparation of agenda etc.)
• Diary management and co-ordinating meetings and events
• Ability to manage conflicting and ever changing priorities

Skills

• Effective organisational skills and ability to manage time and prioritise work
• Ability to work effectively under pressure, meet deadlines and prioritise workload in a challenging and demanding environment
• Excellent communication skills, verbally, electronically and in writing

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Moorfields Eye Hospital NHS Foundation Trust

£37,259 to £45,356 a yearpro annum pro rata