Programme Administrator

Moorfields Eye Hospital, London; Greater London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A prominent hospital in London is seeking a Programme Administrator to provide high-quality support within the MoorConnect Programme. The successful candidate will manage communications, organise meetings, and assist in project development. This role offers a vibrant working atmosphere and a range of benefits, including a high-cost area salary supplement, opportunities for development, and flexible working arrangements. Interested candidates are encouraged to contact the Programme Manager for more information.

Benefits

Salary including High-Cost Area Supplement

Opportunity to join the NHS Pension Scheme

Free 24/7 independent counselling service

Learning and development opportunities

Easy and quick transport links

Range of attractive benefits and discounts

Free Pilates classes

Full support and training to develop your skills

Flexible working

Qualifications

• Excellent communication and interpersonal skills.
• Ability to manage a busy workload with high initiative.
• Proficient in developing and maintaining electronic filing systems.

Responsibilities

• Act as the first point of contact for staff and external organisations.
• Manage and prioritise the Programme’s workload effectively.
• Prepare for and attend key Programme meetings, taking minutes.

Job description

The post of Programme Administrator is to provide a comprehensive, high quality and confidential Programme administrative service within the MoorConnect Programme.

Responsibilities

• To act as first point of contact for staff and representatives of external organisations, dealing with all enquiries in a professional and courteous manner.
• Provide an efficient, comprehensive and confidential administrative service to the MoorConnect Programme.
• To manage and prioritise a busy workload for the Programme using a high level of initiative.
• To demonstrate a high level of communication and interpersonal skills in dealing with a wide range of NHS staff and external agencies / organisations.
• To plan and organise, prepare and distribute papers, and attend, take and circulate minutes for the following key meetings:
  • a. MoorConnect Programme Board
  • b. Sub-Group Board
  • c. Readiness Steering Group
  • d. Clinical and Operational Advisory Group
  • And other groups on request.
• Support the Programme Manager and Programme Management Officer in the preparation for these meetings and to constantly monitor and reassess tasks in hand.
• Prepare and follow up relevant actions after meetings and circulate as necessary.
• To manage accurate and up to date the Programme Generic Inbox and triage messages as required.
• Develop and maintain effective electronic filing systems for the team.
• To be proactive and use initiative to deal with urgent/important/confidential matters that have been notified to the office – ensuring that clear communication and consultation with appropriate managers takes place for appropriate decisions / actions be made as soon as possible.
• To produce correspondence on behalf of the Programme Director and Programme SROs.
• Support the Programme Communications on Programme Away Days and other Programme Events by completion of specified tasks (e.g. catering booking, invitation sending, booking rooms etc).
• To be responsible for the development and completion of assigned projects within agreed timescales and to initiate and follow through any research and investigation required for such projects.

At Moorfields, we provide more than just an excellent career and great colleagues to work with. We also offer:

• Salary including High-Cost Area Supplement
• Opportunity to join the NHS Pension Scheme
• Free 24/7 independent counselling service
• Learning and development opportunities
• Easy and quick transport links
• A range of attractive benefits and discounts
• Access to Blue Light Card and other NHS Discount Schemes
• Free Pilates classes
• Full support and training to develop your skills
• Flexible working friendly organisation

And so much more! To see the full range of benefits we offer please see our Moorfields benefits document.

For further details / informal visits contact: Name: Ope Adebayo Job title: Programme Manager Email address: [e-mail]