Procurement and Administration Coordinator

-; Leeds; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading global technology firm is seeking a Procurement Administrator to oversee procurement and provide administrative support across various site functions. This role requires strong organizational skills and experience in purchasing or supply chain management. The ideal candidate will have a customer service mindset and be comfortable in a busy environment. Responsibilities include managing procurement processes, coordinating contractors, and ensuring compliance with health and safety standards. Join the team where your work makes a real impact.

Qualifications

• Experience in purchasing, with a strong background in business administration and customer service.
• Strong organizational skills with attention to detail, able to manage multiple priorities.
• Good understanding of contract administration and supplier management.

Responsibilities

• Manage end-to-end purchasing for indirect goods and services.
• Support administration of service contracts and coordinate subcontractor visits.
• Ensure availability of safety equipment and manage maintenance purchasing.

Skills

Purchasing experience

Organizational skills

Supplier management

Customer service

Communication skills

Tools

ERP systems

Microsoft Office

Job description

At ABB, we help industries outrun — leaner and cleaner. Here, progress is an expectation— for you, your team, and the world. As a global market leader, we’ll give you what you need to make it happen. It won’t always be easy, growing takes grit. But at ABB, you’ll never run alone. Run what runs the world.

Reporting To

Procurement Manager

This role is key to ensuring smooth site operations by managing the procurement of indirect goods and services such as health & safety materials, maintenance supplies, and office consumables while coordinating with contractors and overseeing contract administration.

In addition to procurement responsibilities, this role provides comprehensive administrative support across all site functions, including HR, Sales, and general business operations, to maintain efficient workflows.

The position also serves as the first point of contact for visitors and employees, delivering professional reception services and supporting day‑to‑day office activities.

Our Team Dynamics

Our teams support each other, collaborate, and never stop learning. Everyone brings something unique, and together we push ideas forward to solve real problems. Being part of our team means your work matters—because the progress we make here creates real impact out there.

What’s in it for you?

We want you to bring your full self to work—your ideas, your energy, your ambition. You’ll have the tools and freedom to grow your skills, shape your path, and take on challenges that matter. Here, your work creates impact you can see and feel, every day.

Your Role and Responsibilities

In this role, you’ll help run what runs the world by taking on meaningful work that drives real impact.

Indirect Purchasing

• Manage end‑to‑end purchasing for indirect goods (H&S materials, maintenance supplies, facility consumables, operational items).
• Source and assess ad hoc procurement needs.
• Raise POs, track deliveries, and maintain accurate purchasing records.
• Monitor and replenish office/factory consumables.

Contract & Subcontractor Coordination

• Support administration, renewal, and compliance of service contracts.
• Coordinate subcontractor visits, confirm completed work, and resolve issues.
• Maintain current contractor records, certifications, and H&S documentation.

Health & Safety & Maintenance Support

• Ensure availability of safety equipment, PPE, and training materials.
• Coordinate maintenance purchasing and service visits to support safe operations.
• Provide documentation for internal audits.

Cross‑Functional Support

• Coordinate employee recognition activities and internal communications.
• Prepare and maintain New Starter Welcome Packs; oversee merchandise stock.
• Administer the Tensor system for access control, absences, holidays, and payroll support.
• Maintain accurate and up‑to‑date HR noticeboards.

Front of House Support

• Welcome visitors, manage reception duties, and arrange travel and lunch orders.
• Handle meeting room bookings, setup, and refreshments; support visitor sign‑in.
• Organise internal social events and assist with site communications.
• Provide general office administration and maintain office supply levels.

Skills & Qualifications

Essential

• Experience in purchasing, or supply chain administration (indirect procurement preferred), combined with a strong background in general business administration and customer service.
• Strong organisational skills with excellent attention to detail and ability to manage multiple priorities.
• Good understanding of contract administration and supplier management.
• Proficiency with ERP/purchasing systems and Microsoft Office tools.
• Excellent communication skills and ability to work collaboratively across teams.
• Ability to handle confidential and sensitive data with integrity and discretion.

Desirable

• Experience supporting health & safety, maintenance, or facilities functions.
• Knowledge of HR workflows.
• Familiarity with contractor compliance and H&S documentation requirements.

Key Attributes

• Proactive, hands‑on approach with strong problem‑solving skills.
• High sense of accountability and ownership.
• Customer service mindset with a professional and welcoming approach.
• Comfortable working in a fast‑paced environment with diverse responsibilities.

Join us. Be part of the team where progress happens, industries transform, and your work shapes the world.

Run What Runs the World.

Apply today or visit www.abb.com to read more about us and learn about the impact of our solutions across the globe.