Proactive Office & Operations Coordinator

Alldus; Glasgow; On-site; GBP 25,000 - 30,000; Full time

Job summary

A specialist staffing company in the UK seeks an Office Administrator to ensure the effective day-to-day running of their offices. This role involves managing office facilities, coordinating supplier relationships, and providing administrative support to the Operations Team. The ideal candidate will have experience in office administration, strong organisational skills, and proficiency in Microsoft Office. Join this growing international business and play a key role in maintaining a compliant and efficient workplace.

Benefits

Varied role within the Operations team

Opportunity to support a growing international business

Qualifications

• Experience in an office administration or similar role.
• Strong organisational skills with a proactive approach to problem-solving.
• Excellent written and verbal communication skills.

Responsibilities

• Act as the first point of contact for all office-related queries.
• Coordinate office facilities, including cleaners, maintenance, and supplies.
• Manage supplier relationships, contracts, and office expenditure records.
• Support office set-ups and new office establishments.
• Manage IT equipment, user access, and onboarding/leaver processes.
• Maintain Health & Safety, GDPR, holiday, and sickness records.
• Schedule meetings, take minutes, and provide general administrative support.

Skills

Office administration experience

Strong organisational skills

Excellent communication skills

Confident using Microsoft Office

Basic Health & Safety knowledge

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

A specialist staffing company in the UK seeks an Office Administrator to ensure the effective day-to-day running of their offices. This role involves managing office facilities, coordinating supplier relationships, and providing administrative support to the Operations Team. The ideal candidate will have experience in office administration, strong organisational skills, and proficiency in Microsoft Office. Join this growing international business and play a key role in maintaining a compliant and efficient workplace.