Plant & Transport Administrator

Excalon; Salford; On-site; GBP 60,000 - 80,000; Full time

Job summary

A prominent transportation company in Salford is seeking a Plant & Transport Administrator to provide administrative support to ensure compliance with HGV regulations. The ideal candidate will have strong organizational skills and knowledge of transport regulations. This role offers a competitive salary and benefits such as a pension plan and funded training.

Benefits

Competitive Salary

Pension Plan (Auto-enrolment)

Group Life Insurance

Employee Assistance Programme

Occupational Health Service

Funded Qualifications and Training

Free on-site parking

Qualifications

• Strong organizational and administrative skills.
• Knowledge of HGV compliance and transport regulations.
• Attention to detail and ability to work under pressure.
• Excellent communication and interpersonal skills.

Responsibilities

• Maintain up to date records for all HGVs.
• Ensure all vehicle files meet DVSA requirements.
• Monitor vehicle O-licence requirements.
• Schedule and track vehicle inspections.
• Process departmental invoices.

Skills

Organizational skills

Knowledge of HGV compliance

Attention to detail

Communication skills

Job description

Overview

Job Title: Plant & Transport Administrator
Location: Salford
Salary: Competitive
Job Type: Permanent, Full time

About Excalon

Excalon was established in 2002 and became a wholly owned subsidiary of Renew Holdings plc in 2024. With recent new business wins with multiple major clients adding to our existing portfolio of framework agreements and ongoing Major Projects, this is a particularly exciting time to join our business.

About the Role

The main purpose of this role is to provide comprehensive administrative support to the Plant and Transport function, ensuring the company\'s HGV fleet and associated assets operate in full compliance with DVSA regulations and internal policies.

This role is pivotal in maintaining accurate and up-to-date records for vehicles, drivers, and plant equipment, coordinating inspections and maintenance, managing hire and off-hire processes, and supporting incident and defect reporting.

The Transport Administrator plays a key role in ensuring operational efficiency, legal compliance, and the safe, effective delivery of services across the company.

Key Responsibilities

• Carry out any tasks as required from time to time to meet the needs of the business.
• Maintain up to date records for all HGV\'s, including PMI, MOT and Tacho paperwork.
• Ensure all vehicle files meet the DVSA requirement.
• Monitor vehicle O-licence requirements.
• Schedule and track vehicle inspections - Liaising with Drivers to ensure vehicle is at correct location for inspection.
• Monitor and track plant and asset allocation, monitoring breakdowns, change of user, loss or damage.
• Check company systems against Live hires and location.
• Check and act on Daily vehicle checks and Defects.
• Ensure all vehicle defects are reported, recorded and rectified in a timely manner.
• Act as additional point of contact regarding defects with plant & vehicle defects (Service, Oil changes, etc.)
• Process departmental Invoices querying against wear and tear.
• Hire vehicle updates Mileage/Tail lifts updates.
• Help with Road Traffic Accident claims by gathering details, speaking to 3rd parties, extracting vehicle camera footage.
• Chase quotes on Road Traffic Accident Damages.
• Process departmental Invoices Daily.
• Update vehicle suppliers with hire mileage weekly.
• Coordinate vehicle hires, returns and off hire inspections.
• Allocate vehicle Fines including speeding, parking and bus lane fines.
• Add vehicles to the insurance New and Temporary.
• Provide general support to the Plant and Transport Manager.
• Rota to cover out of office phone calls - to be determined by the Head of Plant & Transport.
• Any other reasonable tasks required from time to time to meet the needs of the business.

About you

Key Skills & Attributes

• Strong organisational and administrative skills.
• Knowledge of HGV compliance and transport regulations.
• Attention to detail and ability to work under pressure.
• Excellent communication and interpersonal skills

Benefits

• Competitive Salary
• Pension Plan (Auto-enrolment)
• Group Life Insurance 1 x Salary after 12 weeks)
• Employee Assistance Programme
• Occupational Health Service
• Funded Qualifications and Training
• Free on-site parking

Additional Information

We respectfully request no agencies at this time.

Please note that Excalon reserves the right to close its vacancies early should we receive a suitable number of shortlisted applicants and therefore recommend that you apply as soon as possible rather than wait until the closing date.

All applicants must reside and have the right to live and work in the UK.

Please click on the APPLY button to send your CV and Cover Letter for this role.

Candidates with the relevant experience or job titles of: Transport Administrator, Transport Assistant, Logistics Administrator, Logistics Assistant, Waste Transportation Administrator, Plant Transport Operations Assistant, Transport Operations Administrator may also be considered for this role