Planner Administrator

Recruitment Services UK; Elderslie; On-site; GBP 24,000 - 30,000; Full time

Job summary

A leading recruitment agency is seeking a Planner Administrator to manage scheduling for social housing projects. You will play a key role in organizing tradespeople, maintaining documentation, and ensuring compliance with KPIs. The ideal candidate will demonstrate strong organizational and time management skills, along with proficiency in job management systems like simPRO and Microsoft Office. This position offers a competitive salary of £24,500 - £30,000 per annum, along with a government stakeholder pension, all in a dynamic work environment.

Benefits

Competitive salary

Government Stakeholder Pension

Supportive team environment

Qualifications

• Experience in scheduling and planning tradespeople for projects.
• Proficient in using job management systems and Microsoft Office.
• Strong communication skills and ability to manage multiple tasks.

Responsibilities

• Manage and schedule tradespeople effectively.
• Verify and validate completed jobs with accurate documentation.
• Monitor performance and report on KPIs.

Skills

Strong organizational and time management skills

Ability to work effectively under pressure

Excellent attention to detail

Problem-solving capabilities

Tools

simPRO job management system

Microsoft Office (Outlook, Excel)

Job description

Planner Administrator

Location: Paisley, Renfrewshire (Office-Based, No Remote Working)

Type: Permanent

Salary: £24,500.00 - £30,000.00 per annum (DOE)

Pension: Government Stakeholder

Company Overview

Consilium Contracting Services Ltd is a fast-paced, 24/7 multi-trade contracting business headquartered in Paisley. Operating primarily within the public sector, they specialize in social housing projects for Housing Associations and Councils.

Managing over 2,500 jobs each month, the company handles a variety of tasks, from small repairs to large-scale works such as voids, WC upgrades, and medical adaptations. Maintaining KPIs is critical to their operations.

Role Overview

As a Planner Administrator (Scheduler), you will play a key role in scheduling and planning tradespeople for social housing projects while ensuring accurate documentation and compliance with KPIs.

Key Responsibilities

1. Job Management and Scheduling:
   • Use the simPRO job management system to record, manage, and track all tasks.
   • Schedule and assign the correct tradesperson to each job, ensuring operatives' diaries are accurately populated.
   • Understand the time required for various multi-trade jobs to plan effectively.
2. Job Validation and Documentation:
   • Verify and validate all completed jobs, ensuring necessary photographs, paperwork, and documentation are recorded.
   • Address and resolve errors in customers' Schedule of Rates (SoRs).
3. Material Management:
   • Manage and order materials for engineers, avoiding duplication of orders and ensuring proper tracking of items.
4. Performance Monitoring:
   • Identify concerns related to job quality, time management, or resource availability.
   • Act as the "eyes and ears" for the Contracts Manager, flagging potential challenges.
5. Reporting and KPI Management:
   • Prepare statistical reports for the Contracts Manager and customers.
   • Manage and validate the accuracy of monthly KPI reports.
6. System Maintenance and Administrative Tasks:
   • Maintain and update simPRO with diligence and accuracy.
   • Demonstrate proficiency in Microsoft Office, particularly Outlook and Excel.
7. Additional Responsibilities:
   • Provide out-of-hours call-handling support on a rota basis.

Key Skills and Attributes

• Strong organizational and time management skills.
• Ability to work effectively under pressure in a fast-paced environment.
• Positive, flexible, and self-motivated attitude.
• Excellent attention to detail and problem-solving capabilities.

Benefits

• Competitive salary (£24,500.00 - £30,000.00 DOE).
• Government Stakeholder Pension.
• A dynamic and supportive team environment.

If you thrive in a fast-paced environment and have the skills to manage and schedule multi-trade operations efficiently, apply now to join the team! Please note: Applications will only be considered from candidates who meet the specific experience criteria outlined below. If you do not have the relevant experience, we kindly ask that you do not apply for this role.