Personal Assistant to Chief Pharmacist

NHS; Liverpool; On-site; GBP 31,000 - 38,000; Full time

Job summary

A leading healthcare provider in Liverpool is looking for an exceptional Personal Assistant to support the Chief Pharmacist and Clinical Director. The role requires complex diary management and senior administrative duties across multiple sites. Successful candidates will have a proven background in similar positions and strong interpersonal skills. This is a full-time permanent position with a salary range of £31,049 to £37,796 per annum.

Qualifications

• Experience working as a Senior Administrator or Personal Assistant at Director/Senior Management Level.
• Experience of producing detailed written reports and presentations using Microsoft Office.
• Experience of planning, organizing and recording meetings and events.

Responsibilities

• Manage complex diary and competing priorities across multiple sites.
• Provide comprehensive senior administrative and personal assistant service.
• Support effective planning for meetings and events.

Skills

Proactive approach

Excellent interpersonal skills

Ability to communicate effectively

Time management

Strong organizational skills

Education

Degree Level Education or equivalent experience

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Overview

We are looking for an exceptional and experienced Personal Assistant to provide a high quality, professional and confidential Personal Assistant service to the Chief Pharmacist, Clinical Director for Medicines Optimisation. A proven track record of working at the level of a Personal Assistant/ Secretary or equivalent is essential.

Dynamic with flexible approach to working across our hospitals the successful candidate should like managing a challenging diary and competing priorities.

The Personal Assistant will provide a comprehensive senior administrative and personal assistant service. The postholder will undertake the full range of senior administrative duties including complex diary management across multiple sites, management of information and systems, research and preparation of documentation and support effective planning for meetings and events. This must support effective time management in addition to attendance at one of 6 sites where appropriate and will require proactive management to support site requirements both within pharmacy and executive teams and governance frameworks. Taking a lead or supporting role in specific activities and schemes of work to support achievement of Projects and Service objectives.

About us

Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital.

We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women's NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients. UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities - from birth and beyond. For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.

Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospital is home to elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Women's Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK's largest single site maternity hospital each year. The Royal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single bedrooms and focuses on complex planned care and specialist services.

For roles at Liverpool Women's, visit their careers page.

Details

Date posted: 05 September 2025

Pay scheme: Agenda for change

Band: Band 5

Salary: £31,049 to £37,796 a year per annum

Contract: Permanent

Working pattern: Full-time

Reference number: 287-DTC-31-25

Job locations: Royal Liverpool Hospital, Liverpool, L7 8YE

Job responsibilities

Please see the Job Description for a detailed description of key responsibilities. For more information, please contact [e-mail].

Person Specification

Other Essential

• Proactive approach to improvements & changes in services
• Willingness and motivation to learn and self develop
• Confident, positive and friendly approach when dealing with colleagues and customers
• Team Worker with the ability to work flexibly with colleagues

Experience Essential

• Comprehensive experience working as a Senior Administrator or Personal Assistant at Director / Senior Management Level
• Experience of producing detailed written reports and presentations (including written and statistical information) using Microsoft Word, Excel and Power Point
• Experience of administering and coordinating activities to plan for substantial projects involving a range of stakeholders
• Experience of planning, organizing and recording meetings and events

Desirable

• NHS Experience

Qualifications

• Degree Level Education or equivalent experience

Desirable

• Evidence of commitment and activities to Continuing Development
• IT Qualification

Knowledge

• Broad range of IT skills including Word, Excel, Powerpoint, Email, internet and local information systems
• Understanding of the importance & requirements of Data Protection and Confidentiality

Desirable

• Knowledge of the NHS Strategies and Initiatives

Skills

• Ability to communicate effectively and confidently both verbally and in writing
• Ability to build and develop effective working relationships with a variety of internal and external customers at all levels
• Excellent interpersonal and organizational skills
• Ability to maintain and manage accurate records of projects and initiatives
• Ability to use initiative and cope well under pressure
• Ability to seek solutions to customer queries using internal and external sources available
• Ability to manage time effectively through planning, organization & prioritising of workload
• Ability to take full responsibility for delivering on work streams to agreed quality standards and with timescales

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.

Guidance can be found here Criminal records checks for overseas applicants.

Employer details

Liverpool University Hospitals NHS Foundation Trust

Address: Royal Liverpool Hospital, Liverpool, L7 8YE

Employer's website: https://www.liverpoolft.nhs.uk/