Personal Assistant to CEO

Niche Recruitment Ltd; Greater London; Hybrid; GBP 60,000 - 80,000; Part time

Job summary

A wealth management organization based near Paddington seeks an experienced Executive Assistant to support C-suite executives. The role involves managing complex diaries, inboxes, and high-stakes relationships, requiring exceptional discretion and organizational skills. The successful candidate will work Monday to Friday from 9 AM to 5 PM, earn an hourly rate of £25, and enjoy the flexibility to work from home while ensuring a strong in-office presence. This position is expected to last at least three months with potential for extension.

Qualifications

• Extensive EA / PA experience supporting senior leaders, ideally C-suite level.
• Strong diary and inbox management skills, with effective prioritization.
• Proven experience working with confidential information.

Responsibilities

• Provide comprehensive executive support to three senior stakeholders.
• Manage complex and changeable diaries while prioritizing demands.
• Proactively manage inboxes, including triaging and drafting responses.

Skills

Diary management

Communication skills

Discretion

Organizational skills

IT skills

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Teams

Job description

Are you an experienced Executive Assistant or Personal Assistant with proven experience supporting C‑suite executives? Are you confident managing complex diaries, inboxes and high‑level stakeholder relationships? If you are available to start in January 2026 and are based in London near Paddington, we would love to hear from you.

Join one of the UK’s most established Wealth Management organisations on a contract expected to run for a minimum of 3 months, with the potential to extend. You’ll be supporting three senior principals : the Group CEO, Chief of Staff, and Director of Strategy & Transformation. This is a fast‑paced, high‑profile role requiring discretion, precision, and resilience.

This position is based in London near Paddington and offers an hourly rate of £25 plus holiday pay. The role is Monday to Friday, 9AM‑5PM, with occasional flexibility to work from home, though a strong in‑office presence is expected.

Key Responsibilities

• Provide comprehensive executive support to three senior stakeholders within the CEO Office.
• Manage complex and highly changeable diaries, confidently prioritising competing demands.
• Proactively manage inboxes, including triage, drafting responses, flagging actions and follow‑ups.
• Coordinate, prepare and circulate meeting agendas, papers and reports to a high standard and within tight deadlines.
• Ensure all attendees are fully briefed and prepared ahead of meetings.
• Attend meetings where required, taking accurate minutes and tracking actions.
• Coordinate Board and Committee papers and support the production of CEO and GEC reports.
• Arrange UK and international travel, including itineraries, agendas and accommodation.
• Prepare, reconcile and submit expense claims in line with company policies.
• Support event planning including town halls, off‑sites and senior leadership meetings.
• Act as a professional first point of contact for visitors, managing in‑person meeting logistics and IT requirements.
• Handle highly confidential information with professionalism and discretion.

Skills & Experience

• Extensive EA / PA experience supporting senior leaders, ideally at Executive Director or C‑suite level.
• Proven experience working with sensitive and confidential information.
• Strong diary and inbox management skills, with the ability to prioritise effectively under pressure.
• Excellent written and verbal communication skills.
• Confidence working independently with minimal supervision.
• High levels of organisation, attention to detail and adaptability.
• Strong IT skills, including Microsoft Outlook, Word, PowerPoint and Teams.
• Experience within a regulated or financial services environment would be advantageous.

How to Apply

If this sounds like the ideal role for you, please apply now. Alternatively, contact Niche Recruitment to find out more.