Personal Assistant to an Executive Director and a Corporate Director

NHS; Greater London; On-site; GBP 37,000 - 46,000; Full time

Job summary

A top NHS trust in the United Kingdom is seeking a proactive Personal Assistant. This role involves supporting both an Executive Director and a Corporate Director by managing complex diaries, coordinating meetings, and acting as a trusted contact for stakeholders. The ideal candidate will have 3+ years of experience as a Personal Assistant, excellent discretion, and strong organizational skills. This full-time permanent position offers a salary of £37,259 to £45,356 annually, with opportunities for meaningful contributions to patient care projects.

Qualifications

• Minimum 3 years' experience as a Personal Assistant or Senior Secretary.
• Knowledge of Trust/NHS procedures and practices.
• Ability to manage competing demands effectively.

Responsibilities

• Manage complex diaries and inboxes for senior leaders.
• Coordinate meetings and projects to ensure smooth operations.
• Act as a trusted point of contact for senior stakeholders.

Skills

Advanced Microsoft office skills

Diary and inbox management

Minute taking

Flexibility and adaptability

Job description

Personal Assistant to an Executive Director and a Corporate Director

The closing date is 10 February 2026

Are you a confident, proactive personal assistant ready to support senior leaders at the heart of a busy NHS Trust? This full-time permanent post offers a unique opportunity to work within Trust Headquarters, supporting both an Executive Director and a Corporate Director in a fast-paced, high-trust environment. You'll need excellent judgement, strong diary and inbox management skills, and the ability to handle sensitive information with professionalism and discretion. In return, you\'ll be part of a dynamic team shaping strategic decisions across UCLH, with exposure to senior stakeholders and the chance to contribute meaningfully to projects that impact patient care and organisational performance. If you thrive on variety, responsibility, and making things run smoothly behind the scenes, we\'d love to hear from you.

Main duties of the job

As Personal Assistant to an Executive Director and a Corporate Director, you\'ll play a pivotal role in enabling senior leadership to operate smoothly and effectively. You\'ll manage complex diaries and inboxes, coordinate meetings and projects, and act as a trusted first point of contact for senior stakeholders. The role demands excellent judgement, discretion, and communication skills, alongside the ability to prioritise competing demands and maintain momentum across a varied portfolio. You\'ll need to be confident working independently, proactive in anticipating needs, and comfortable handling sensitive information. If you thrive in a fast-paced, high-trust environment and enjoy making things run seamlessly behind the scenes, this role offers challenge, variety, and visibility at the heart of the organisation.

About us

University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.

We provide first-class acute and specialist services across eight sites:

• University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)
• National Hospital for Neurology and Neurosurgery
• Royal National ENT and Eastman Dental Hospitals
• University College Hospital Grafton Way Building
• Royal London Hospital for Integrated Medicine
• University College Hospital Macmillan Cancer Centre
• The Hospital for Tropical Diseases
• University College Hospital at Westmoreland Street

We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women\'s health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology.

Job responsibilities

For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.

Come and be a part of the best NHS trust in England to work for, according to our staff*

* UCLH top trust to work at in England - In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England for the third year in a row.

UCLH recognises the benefits of flexible working for staff To find out more, visit: Flexible working.

To discover more about what makes UCLH a great place to work, visit: Why Choose UCLH?

Person Specification

Knowledge, Qualifications & Experience

• Minimum 3 years\' experience as a Personal Assistant or Senior Secretary.
• Knowledge of a wide range of Trust/NHS procedures and practices.
• Minute taking and meeting secretariat experience.

Skills and Abilities

• The ability to deal with and respond to various external agencies particularly, Department of Health, Integrated care system, solicitors and other NHS Trusts.

Quality and service improvement

• Advanced Microsoft office and keyboard skills, ability to type a minimum of 55 words per minute

Personal Qualities

• Ability to be flexible and adaptable and cope with frequent and unpredictable interruptions.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

University College London Hospitals NHS Foundation Trust

£37,259 to £45,356 a yearPer Annum Inclusive of HCAS