Personal Assistant for an FTSE 100 company

Bain and Gray; United Kingdom; Hybrid; GBP 35,000 - 50,000; Full time

Job summary

A leading consulting firm in the UK is seeking a Personal Assistant to support the CEO's Office. The ideal candidate will manage a complex diary, prepare for executive meetings, and coordinate international travel. Strong communication and organisational skills are essential. This role requires discretion and the ability to handle confidential information. The company values diversity, equity, and inclusion, and is committed to equal opportunities.

Qualifications

• Proven experience as a C-Suite Personal/Executive Assistant.
• Strong knowledge of Microsoft applications.
• Ability to manage a busy workload effectively.

Responsibilities

• Manage and coordinate a complex diary.
• Prepare for Executive and Board meetings.
• Arrange complex international travel.

Skills

Diary Management

Stakeholder Management

Exceptional organisational skills

Strong communication skills

Confidentiality and discretion

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

SharePoint

Job description

Personal Assistant for an FTSE 100 company

If you are ready to take on this exciting challenge and support the CEO’s Office in driving National Grid’s vision and values forward, we want to hear from you!

What you’ll do

• Diary Management: Proactively manage and coordinate a complex and dynamic diary, ensuring accurate scheduling and timely responses to meeting requests.
• Meeting Preparation: Prepare for various National Grid Executive and Board meetings, ensuring the CEO’s Office is well prepared for all meetings, with all necessary papers in advance and appropriate time to review in advance of the meeting.
• Stakeholder Management: Act as the first point of contact for internal and external stakeholders, including government, regulators and investors. Build strong relationships with key stakeholders.
• Travel Coordination: Arrange complex international travel itineraries, including flights, accommodation, ground transfers, and necessary travel documents, for various executives in the business.
• Communication Management: respond to queries and manage emails, ensuring data protection, confidentiality and privacy protocols are upheld in all circumstances.
• Expense and Invoice Management: Compile and submit expense reports and process invoices for the CEO’s Office.
• Work closely with the CEO Office team to ensure complete synchronisation of meetings, communications and requests, and tracking strategic initiatives, goals, and priorities.

These responsibilities represent the core functions of the role, though there may be additional opportunities for involvement in various projects and initiatives as required by the CEO’s Office. This position is essential for ensuring the smooth operation of the CEO Office and requires a proactive, organised, and detail-oriented individual.

What you’ll have

• Proven experience as a C‑Suite Personal/Executive Assistant to an executive or Board Member.
• Strong working knowledge of Microsoft applications, including Word, Excel, and PowerPoint, as well as SharePoint.
• Exceptional organisational skills with the ability to prioritise and manage a busy workload effectively.
• Strong communication skills and attention to detail, demonstrating initiative and a flexible, "can‑do" attitude.
• Ability to handle highly confidential and sensitive information with discretion at all times.
• The commitment to be on call as and when required, in event of an operational emergency requiring last minute travel arrangements.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity, and inclusion strategy.