Personal Assistant, FCCO - (Grade E) - 345

Greater Manchester Police; Manchester; On-site; GBP 25,000 - 35,000; Full time

Job summary

A regional police force is seeking an experienced Secretary/Personal Assistant to support Chief Superintendents and Branch Heads in managing their workload and communications. The role requires excellent communication and organizational skills, alongside proficiency in Microsoft Office and audio typing. Candidates must demonstrate the ability to work independently and effectively under pressure while maintaining confidentiality. Applicants should have a minimum of 3 years of related experience. This position offers opportunities to engage with various stakeholders within the police service.

Qualifications

• Minimum of 3 years of administrative experience.
• Ability to develop and implement administrative systems.
• Experience in liaising with senior officers.

Responsibilities

• Support Chief Superintendents and Branch Heads effectively.
• Manage meetings, emails, and produce reports.
• Ensure efficient Secretarial/PA service.

Skills

Excellent communication skills

Organisational skills

Ability to work under pressure

Attention to detail

Confidentiality

Experience with Microsoft Office

Typing speed of 35 wpm

Audio typing experience

Tools

Microsoft Office

Spreadsheets

Databases

Job description

We are looking for an experienced Secretary/Personal Assistant to support and manage the workload of our Chief Superintendents and Branch Heads. The post holder must be able to manage and plan meetings for critical roles within GMP. They must also manage and prioritise emails coming in and produce reports on behalf of the Chief Superintendents and Branch Heads which are then disseminated either upwards to Force Leadership Team, to peers or are Forcewide messages.

The successful candidate will provide an efficient Secretarial/PA service and be able to demonstrate the ability to liaise with senior officers and staff at all levels across GMP and other organisations. Possessing excellent communication skills, both orally and in writing you will be capable of working on your own initiative and working to tight and changing deadlines.

You will require excellent organisational skills, the ability to remain calm under pressure and high levels of accuracy and attention to detail. The ability to maintain confidentiality at all times is essential.

You will have experience of developing and implementing administrative systems and using software packages, including spreadsheets and databases.

Knowledge and experience of working with Microsoft Office applications, a typing speed of 35 wpm and experience of audio typing are essential.

Important eligibility criteria information

• Please note, you must be at least 18 years old to apply
• You will not be appointed until you are at least 18 years old
• You must have at least 3 years residency in the UK to apply

Important information before you commence an application

You may require the following detail to complete this application form:

• National Insurance Number
• Identification Detail e.g. passport
• Address information
• Full employment history including dates and any qualifications you may have attained
• Tattoos - you will also be requested to provide photos and describe any tattoos you have

Further documents that may be requested during the selection process

• A Passport style photograph
• A copy of your photo card driving licence
• A copy of your paper driving licence counterpart (Northern Ireland only)
• A copy of your Passport or birth certificate
• Copies of your qualifications relating to English and Maths (only)
• Clear, colour photos of all tattoos
• Formal translation from a reputable source for any foreign language or symbol tattoos
• Any paperwork relating to discharged debts, CCJ, bankruptcy etc
• Deed poll certificate for any name changes

Important information before you commence an application for ALL applicants

The application system only remains active on a single page for a period of 60 minutes. Please ensure you allow time to complete your application fully as part complete pages do not save.

To be eligible to apply for a police staff role in GMP, you need to demonstrate that you have the appropriate right to work in the UK and to carry out the hours or type of work that you are applying for.

Due to the Equality Act (2010) the sickness will not be checked until the conditional offer stage of the recruitment process and therefore candidates need to ensure that they have a good attendance record for the last 2 years for Staff and officers and for 12 months for apprentices.

The Equality Act 2010 makes it unlawful to discriminate against a disabled person in all areas of employment, including recruitment. The Police Service welcomes people with disabilities and will do its best to make reasonable adjustments to the working arrangements and/or the working environment providing it is possible to do so.

Should you require reasonable adjustments during the recruitment process, please let us know during the selection process. Please contact GMP Recruitment at [e-mail]

As an equal opportunities’ employer, GMP is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership.

We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join GMP.

Policing values are enshrined in the Ethical Policing Principles (a copy of which is attached).

The portal to upload Tattoos should not be used to upload CV’s or Expressions of Interest if you do this your application will not be included in the recruitment process.

Apprentices; you must be in the last 6 months of your apprenticeship to be eligible to apply for this role.