Personal Assistant and HR Administrator

Michael Page (UK); Birmingham; Hybrid; GBP 30,000 - 35,000; Full time

Job summary

A prominent recruitment firm in Birmingham is hiring a Personal Assistant and HR Administrator on a 12-month fixed-term contract. This role requires comprehensive administrative support, proficiency in Microsoft tools, and excellent communication skills. Competitive salary ranges from £30,000 to £35,000 per annum with a supportive work environment. Opportunities for career development and hybrid working available.

Benefits

Competitive salary

Opportunity for career development

Competitive pension schemes

Life assurance

Refer a friend bonus

Free parking on site

Flexible start and finish times

Qualifications

• Proficiency in handling multiple projects in a fast-paced environment.
• Ability to maintain confidentiality in communications.
• Experience in supporting HR-related tasks.

Responsibilities

• Provide comprehensive administrative support to senior staff.
• Manage schedules, meetings, and appointments.
• Assist with recruitment processes and onboarding.

Skills

Proven experience as a Personal Assistant

Advanced proficiency in Microsoft Outlook

Excellent communication skills

Strong time management

Exceptional organizational skills

Ability to prioritize tasks

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

• This is a 12-Month Fixed Term Contract opportunity
• Exceptional company benefits package included

About Our Client

This retail company is a respected organisation known for its commitment to excellence in the industry. As a medium-sized business, they offer a supportive and structured work environment with opportunities to make a meaningful impact.

Job Description

• Provide comprehensive administrative support to senior staff.
• Coordinate and manage schedules, meetings, and appointments.
• Assist with HR-related administrative tasks, including maintaining records and processing documentation.
• Ensure efficient communication between departments and external stakeholders.
• Prepare reports, presentations, and correspondence as required.
• Support recruitment processes, including scheduling interviews and onboarding new employees.
• Maintain confidentiality and ensure compliance with company policies.
• Handle ad-hoc administrative tasks to support the team and department.Deliver HR administrative support to the Group Head Office, including system updates and process improvements.
• Manage HR processes for new starters, leavers, and contractual changes, including system updates as necessary.
• Provide employee relations support, such as coordinating Occupational Health referrals and preparing formal HR correspondence.
• Assist with recruitment administration and colleague discount card management.
• Support HR projects and engagement surveys as required.
• Oversee Right to Work checks and ensure compliance with statutory requirements.
• Generate and analyse compliance reports throughout the year, working with department managers to ensure completion of mandatory training.
• Respond to reference requests and manage the probation completion process, including issuing letters.
• Administer the Cycle to Work scheme.
• Inbox Management
• Monitor the HR inbox, triaging emails, responding to queries from Group colleagues, and providing People XD support.
• Manage the Grafton Careers inbox, issuing responses or directing applications to the relevant business recruitment teams.

The Successful Applicant

A successful Personal Assistant and HR Administrator should have:

• Proven experience as a Personal Assistant and HR Administrator.
• Advanced proficiency in Microsoft Outlook, Excel, Word, and PowerPoint.
• Excellent written and verbal communication skills.
• Ability to engage professionally and confidentially with colleagues at all levels across the organisation.
• Excellent time management skills, with the ability to meet deadlines and effectively prioritise tasks.
• Demonstrated capability to manage multiple projects in a high-volume, fast-paced environment.
• Exceptional organisational skills and a keen attention to detail.
• Self‑motivated, with the ability to work independently as well as collaboratively within a team.
• Desirable Criteria

What's on Offer

• Competitive salary ranging from £30,000 to £35,000 per annum.
• Opportunity to work within the retail industry in Birmingham.
• A fixed‑term contract with potential for career development opportunities.
• A supportive and structured work environment.
• Competitive pension schemes.
• Life assurance.
• Refer a friend bonus.
• Free parking on site.
• hybrid working.
• flexible start and finish times.

If this role aligns with your skills and experience, we encourage you to apply for the Personal Assistant and HR Administrator role today!