Personal Assistant (12 Month Secondment / FTC)

AstraZeneca; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading pharmaceutical company is looking for a Personal Assistant in London to provide high-level administrative support to their Senior Leadership Team. Responsibilities include managing diaries, organizing meetings, and handling communications. Ideal candidates should have prior experience in a similar role, advanced knowledge of Microsoft Office, and excellent communication skills. This role facilitates operational efficiency and empowers leaders to focus on strategic goals. The position emphasizes flexibility in a dynamic environment.

Benefits

Flexible working conditions

Opportunities for professional growth

Diverse workplace environment

Qualifications

• Prior experience in a Personal Assistant role supporting multiple stakeholders.
• Advanced knowledge of Microsoft Office, particularly Outlook and calendar management.
• Proven track record of project coordination and managing complex meetings.

Responsibilities

• Manage diaries, organize meetings, and handle correspondence for leaders.
• Coordinate travel arrangements and manage expenses.
• Support onboarding of new team members and assist with ad hoc projects.

Skills

Diary management

Microsoft Office Suite proficiency

Communication skills

Flexibility

Problem-solving

Education

GCSE Level Standard or equivalent

Tools

Microsoft Teams

Zoom technology

PowerPoint

Job description

Personal Assistant (12 Month Secondment / FTC)

Location: London, Pancras Square

Introduction to role

Are you ready to make a significant impact by providing high-level administrative support to four Senior Leadership Team members at AstraZeneca UK? As a Personal Assistant, you'll be at the heart of our operations, ensuring seamless collaboration within our dynamic administrative group. Your role will be pivotal in maximizing efficiency and time management, allowing our leaders to focus on what they do best—driving innovation and excellence.

Accountabilities

In this role, you'll be responsible for a variety of tasks that keep our leadership team running smoothly. From comprehensive diary management to organizing meetings and managing email correspondence, your attention to detail and proactive approach will be key. You'll research travel options, manage expenses, and act as a liaison between Directors and business units. Your ability to anticipate needs and solve problems will ensure that our leaders can focus on their strategic goals. You'll also play a crucial role in onboarding new starters and supporting ad hoc projects, all while maintaining confidentiality and discretion.

Essential Skills/Experience

• Prior experience operating in Personal Assistant role supporting multiple stakeholders
• Educated to GCSE Level Standard or equivalent
• Advanced knowledge of Microsoft Office to include Outlook, Word, PowerPoint and Excel – in particular, in-depth knowledge of Outlook and multiple calendar sharing/owning
• Advanced use of Microsoft Teams and Zoom technology
• Advanced typing skills
• Flexibility and positive attitude
• Self-starter, able to prioritise own workload, work unsupervised and use own initiative to solve problems
• Able to perform effectively under pressure
• Focus on quality and attention to detail
• Maintains confidentiality and deals discretely with sensitive information at all times
• Advanced verbal and written communication and interpersonal skills
• Advanced word processing skills, extensive knowledge of Microsoft office packages and able to design and create high quality PowerPoint presentations
• Proven track record of project coordination
• Experience of organising complex meetings and complex diary management
• Experience of exercising judgement to make decisions when appropriate

Desirable Skills/Experience

• University Degree
• Knowledge of the pharmaceutical industry or private industry
• Experience of Pharma regulatory processes and ways of working
• Knowledge of AstraZeneca and the UK Marketing Company (AstraZeneca UK)

When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge perceptions . That's why we work, on average, a minimum of three days per week from the office. But that doesn't mean we're not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.

At AstraZeneca, we're on a mission to bring life-saving medicines to patients worldwide. Our commitment to decreasing global mortality rates is unwavering, as we spot scientifically-led commercial opportunities and act swiftly to operationalize them. Here, you'll find a fusion of scientific knowledge and commercial acumen, where we think big and act fast. Our inclusive team thrives on diversity, drawing on different backgrounds and experiences to create innovative solutions. With countless opportunities for growth, you'll be part of a journey that shapes the future of BioPharmaceuticals !

Date Posted: 18-Dec-2025

Closing Date: 08-Jan-2026

Our mission is to build an inclusive and equitable environment. We want people to feel they belong at AstraZeneca and Alexion, starting with our recruitment process. We welcome and consider applications from all qualified candidates, regardless of characteristics. We offer reasonable adjustments/accommodations to help all candidates to perform at their best. If you have a need for any adjustments/accommodations, please complete the section in the application form.