Personal Assistant

Liberty.; Greater London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A prestigious creative company in Greater London is seeking a Personal Assistant to provide proactive support to its Managing Director. The ideal candidate will manage complex schedules, communications, and travel arrangements, while maintaining discretion and professionalism. Strong organizational skills, problem-solving capacity, and proven experience in a fast-paced environment are essential. This role is perfect for someone who thrives on supporting executives in a dynamic setting.

Qualifications

• Proven experience as a Personal Assistant supporting a Senior Executive in a creative industry.
• Strong diary and inbox management experience.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage the Managing Director's diary and meetings.
• Handle correspondence for the Managing Director.
• Coordinate domestic and international travel arrangements.
• Process expenses and maintain accurate records.
• Organize meetings, events, and appointments.

Skills

Diary management

Communication skills

Problem-solving

Travel coordination

Confidentiality

Organizational ability

Job description

Introduction

Founded in 1875, our long history has been built on innovation, craftsmanship and above all, incredible talent. Born from the adventurous spirit of our founder, Arthur Lasenby Liberty, we remain true to our heritage. From our fulfilment centres to our flagship store, passion, vision and dynamism are part of our DNA – and that extends to our team.

Overview

We are seeking a Personal Assistant to provide comprehensive, confidential and proactive support to our Managing Director, Retail. You will be a natural organiser and problem‑solver, acting as a key point of coordination across the business. With a calm, professional approach, you’ll manage complex schedules, communications and logistics while building strong relationships with internal teams and external partners.

Responsibilities

• Own and manage the Managing Director’s diary, coordinating meetings and commitments across multiple time zones.
• Proactively manage inboxes, prioritising correspondence and responding or drafting communications on behalf of the MD where appropriate.
• Act as a professional first point of contact for internal and external stakeholders, handling all interactions with discretion and confidence.
• Manage travel bookings and administration for key events, including fashion weeks, evening events and business travel.
• Coordinate all domestic and international travel, including flights, accommodation and detailed itineraries.
• Process expenses, invoices and payments, ensuring accurate record‑keeping and timely submissions.
• Support onboarding administration for new starters, contractors and consultants, including contracts and documentation.
• Organise internal and external meetings, events and appointments, managing logistics and room bookings.
• Build strong relationships across internal teams, suppliers and external partners.

About You

• Proven experience as a Personal Assistant supporting a Senior Executive in a creative industry.
• Strong diary, inbox and travel management experience.
• Excellent organisational skills with the ability to manage competing priorities.
• High level of discretion and experience handling confidential information.
• Clear and professional communication skills.
• Proactive approach with strong problem‑solving capability.
• Ability to work autonomously in a fast‑paced environment.
• Experience coordinating international travel and working across time zones.
• Familiarity with expense management and basic financial administration.

This role is ideal for an experienced Personal Assistant who enjoys working in a dynamic, creative environment and takes pride in delivering exceptional support at the highest level.