Personal Assistant

Datasite; Greater London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading global technology firm in Greater London is looking for a Personal Assistant to support the VP of Sales. This role involves providing effective administration support, coordinating travel, and managing expenses. The candidate should have at least 5 years of experience in administration, excellent time management, and the ability to work under pressure. A strong understanding of Microsoft Office Suite and experience with Salesforce is preferred. Join a diverse team and contribute to a fast-paced environment.

Qualifications

• 5+ years of experience providing administration support.
• Demonstrate service orientation with a desire to exceed customer expectations.
• Able to work outside normal office hours when required.

Responsibilities

• Provide comprehensive administration support to VP of Sales.
• Coordinate travel, bookings, and diary management for VP's.
• Support Sales Team with ad hoc requests and purchases.
• Manage expense submissions for VP's.
• Assist in event management and venue sourcing.

Skills

Fluent in English

Effective listening skills

Strong communication skills

Proactive and logical thinking

Excellent time management

Tools

Microsoft Office Suite

Salesforce

Concur System

Workday

Job description

Datasite and its associated businesses are the global center for facilitating economic value creation for companies across the globe. From data rooms to AI deal sourcing and more. Here you’ll find the finest technological pioneers: Datasite, Blueflame AI, Firmex, Grata, and Sherpany. They all, collectively, define the future for business growth.

Apply for one position or as many as you like. Talent doesn’t always just go in one direction or fit in a single box. We’re happy to see whatever your superpower is and find the best place for it to flourish.

Get started now, we look forward to meeting you.

Job Description

We are looking for a Personal Assistant, with strong experience, to support the four VP of Sales, in the fast paced London HQ office. You will play a key part in our team and are expected to be fully embedded within the team, creating strong team relationships. You will also work closely with the Business Support Team across EMEA.

Include the following but other duties may be assigned.

• Provide a comprehensive, efficient, and effective administration support to the VP of Sales and Ad hoc London Sales Team
• Co-ordination of travel, bookings, purchases, events, diary management, couriers and mail outs and other regular requirements for VP's and the Sales team
• Ensure submitting expenses on behalf of VP's, in timeline with company policy. Expense system experience is essential.
• Support the London Sales Team with ad hoc requests such as purchases and organising of client events
• Salesforce support for the local Sales team when required/ reporting for VP's
• Provide additional event management support for sales and including venue sourcing, registration and on occasion attending events to host and/or co-ordinate.
• Responsible for the end to end purchase order management of any costs through the purchasing card.
• Undertake various types of research for special project work as directed.
• Maintain a good working knowledge of the relevant sales and operations functions and priorities of the organization.
• Other duties as may be requested on a ad hoc basis

Personal Attributes

• Hardworking team player, who works productively with wide range of people and personalities.
• Able to self-motivate and support other team members.
• Highly organised with excellent ability to prioritize tasks under pressure and with effective time management.
• Is flexible and adaptable in approach.
• At all times demonstrate a high degree of confidentiality discretion and professionalism.
• Takes an active role in personal development and frequently review individual objectives.
• Professionally manages all enquiries, workload, and conflicting priorities to timely deadlines.
• Ability to effectively problem solve.
• Ability to work with the minimum of supervision, determine priorities and deal with conflicting demands.
• Comfortable in a fast-paced, dynamic environment with the ability to meet multiple deadlines. Manages time effectively and adapts quickly to changing priorities.

Skills

• Fluent in English, both speaking and writing
• Strong aptitude for effective cross-functional collaboration.
• Effective listening, communication (verbal and written), and presentation skills.
• Excellent time management.
• Proactive and logical thinking with strong attention to detail.

Knowledge and Experience

• 5+ years of experience of providing administration support.
• Good technical abilities including use of Microsoft Office Suite
• Able to work outside normal office hours from time to time, including evenings as and when required.
• Demonstrate service orientation with a desire to exceed customer expectations.
• Experience with Concur System, Salesforce and Workday is preferred

Our company is committed to fostering a diverse and inclusive workforce where all individuals are respected and valued. We are an equal opportunity employer and make all employment decisions without regard to race, color, religion, sex, gender identity, sexual orientation, age, national origin, disability, protected veteran status, or any other protected characteristic. We encourage applications from candidates of all backgrounds and are dedicated to building teams that reflect the diversity of our communities.