People (HR) Administrator at Coastland College

Dorset Council UK; Weymouth; On-site; GBP 22,000 - 28,000; Full time

Job summary

A local government authority in Dorset is seeking a People Administrator to provide essential administrative support to the HR team. The ideal candidate will manage employee records, assist with recruitment processes, and ensure compliance with HR policies. This role offers a permanent position with a 37-hour work week, generous annual leave, and various staff development opportunities. Candidates are expected to have strong organizational and communication skills, with a commitment to maintaining high standards of confidentiality and professionalism.

Benefits

Generous annual leave entitlement

Pension Scheme through LGPS

Access to free emotional support services

On-site gym and parking

Employee discounts

Qualifications

• Experience in administrative support within an HR context.
• Understanding of compliance and record-keeping requirements.
• Ability to manage multiple tasks and prioritize effectively.

Responsibilities

• Provide administrative support to the HR team.
• Support recruitment campaigns and manage onboarding processes.
• Assist with maintaining the Single Central Record (SCR) and compliance documentation.

Skills

Attention to detail

Organizational skills

Communication skills

Team collaboration

Education

Relevant administrative or HR qualification

Tools

HR management systems (e.g., iTrent)

Job description

Overview

Help us shape the future of people and culture at Coastland College.

At Coastland College, our people are at the heart of everything we do. As we continue to expand and strengthen our College, we’re investing in our people as the foundation of our success, nurturing creativity, wellbeing, and innovation to deliver a transformative student experience that empowers every individual to thrive.

We are excited to announce three new roles within our People (HR) Team that reflect our commitment to building a workplace where talent thrives, innovation is encouraged, and every voice matters.

• People (HR) Advisor
• People (HR) Coordinator
• People (HR) Administrator

Who We Are

Coastland College is a General Further Education College spread across two campuses - one situated on the stunning Jurassic coastline in Weymouth and the other on a beautiful 18th Century Estate near the market town of Dorchester. As a newly united organisation, we’re bringing together the best of both Weymouth College and Kingston Maurward College to create an even stronger learning experience, with enhanced resources, a broader range of courses and industry-standard facilities.

We are Connected | We are Courageous | We are Dynamic | We are Empowering | We are Welcoming.

What We Offer

• generous annual leave entitlement of 25 holiday days, plus bank holidays (pro-rata for part time roles) increasing by one additional day for each completed year of service, up to a maximum of 30 days after five years of continuous service
• additional efficiency closure days over the winter and Easter break
• generous Pension Scheme through the Local Government Pension Scheme (LGPS)
• access to Care First - our FREE confidential emotional support and practical advice scheme
• dedicated CPD learning days to support learning and development
• family friendly policies
• free on-site parking
• free on-site gym
• employee discounts at on-site facilities such as Signature Hair & Beauty Salon, The Avenue Restaurant and The Bay Theatre
• wide range of Health and Wellbeing initiatives to support staff including Corporate Eyecare vouchers

Main purpose of role

The People Administrator will provide comprehensive administrative support to the HR team, ensuring the smooth delivery of HR services across the organisation. This role is essential in maintaining accurate records, supporting recruitment and onboarding processes, and assisting with compliance and reporting. The postholder will work closely with People Advisors and People Coordinators to deliver a high-quality, customer-focused HR service aligned with organisational values and safeguarding responsibilities.

Work Location

Coastland College, Weymouth Campus with travel to Kingston Maurward campus when required.

Hours of Work

37 hours per week, Permanent

08:30 to 17:00 Monday to Thursday

08:30 to 16:30 on Friday

Main duties and responsibilities

Administrative support

• provide day-to-day administrative support to the HR team, including document preparation, filing, and correspondence
• maintain and update employee records in the HR system (e.g., iTrent), ensuring accuracy and GDPR compliance
• manage HR team mailboxes, triaging queries and directing them appropriately

Recruitment and onboarding

• support recruitment campaigns by preparing job packs, advertising roles, and coordinating interview logistics
• process pre-employment checks, including references and DBS, ensuring compliance with Safer Recruitment practices
• prepare offer letters, contracts, and onboarding documentation

Employee lifecycle

• assist with processing changes to employment, such as contract variations, leavers, and probation documentation
• liaise with Payroll to ensure timely and accurate processing of employee changes

Compliance and reporting

• support the maintenance of the Single Central Record (SCR) and safeguarding documentation
• assist in producing HR reports and data analysis for audits and management information
• ensure compliance with employment legislation and internal policies

Staff development and training

• coordinate and administer staff development activities, including booking venues, managing attendance, and preparing materials
• set up training courses and workshops on internal systems and communicate schedules to staff
• monitor completion of mandatory training and maintain accurate training records
• support the organisation of CPD (Continuing Professional Development) programmes and track progress
• liaise with external training providers and manage associated documentation and invoices
• track and report on staff development metrics, including participation and completion rates
• assist in evaluating training effectiveness through feedback collection and reporting
• maintain accurate records for compliance and audit purposes

General HR support

• triaging HR queries and escalating complex issues to People Coordinators or Advisors
• contribute to HR projects and initiatives, including wellbeing, engagement, and equality, diversity, and inclusion (EDI) programmes
• uphold confidentiality and professionalism in all interactions