Payroll Officer

NHS; Bicester; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading healthcare organization in the UK is seeking a candidate to provide administrative support within the payroll team, ensuring accurate and timely payroll processing. Successful applicants will have strong numerical and analytical skills, experience in a busy payroll office, and knowledge of HMRC legislation. The role involves managing payrolls, maintaining records, and supporting team operations. This position expects excellent organizational and communication skills, with the opportunity for professional development.

Qualifications

• Experience in a busy payroll/pensions office.
• Demonstrable experience of computerised payroll.
• Ability to prepare & analyse data to strict guidelines.

Responsibilities

• Independently leads and delivers assigned projects.
• Plans, manages, and processes payrolls accurately.
• Maintains and updates payroll records.

Skills

Strong numerical skills

Highly organised

Confident communicator

IT literate

Knowledge of HMRC legislation

Education

GCSE or equivalent in 5 subjects including English & Maths

Tools

Sage Payroll software

Job description

Job summary

Role Purpose

Provides administrative support within the team, applying specialist skills to independently coordinate and deliver projects, initiatives, and information flow.

Role Accountabilities

• Project Delivery

  Independently leads and delivers assigned projects and initiatives, ensuring high-quality outcomes and timely completion.

• Specialist Expertise

  Acts as the team's expert for processes and tools, advising colleagues and influencing best‑practice approaches.

• Operational Support

  Maintains accurate records and manages workflows to ensure smooth team operations and effective processes.

• Collaboration & Stakeholder Engagement

  Builds relationships with internal and external stakeholders, facilitating information flow and supporting team objectives.

• Continuous Improvement

Identifies and implements process enhancements, keeps up to date with trends, and shares specialist knowledge to strengthen team capability.

Main duties of the job

• Accurate and Timely Payroll Processing

  Plan, manage, and process payrolls to ensure staff are paid correctly and on schedule, including complex calculations and compliance with relevant legislation.

• Records and Data Management

  Maintain and update payroll records, starters/leavers documentation, and pension data while ensuring accuracy, confidentiality, and compliance with data protection laws.

• Compliance and Legislative Knowledge

  Apply expert knowledge of payroll regulations, tax, pensions, and statutory payments to ensure all transactions comply with current laws and internal control.

• Support, Communication and Training

  Handle payroll-related queries, assist in staff training and induction, and communicate effectively with staff and external bodies while maintaining confidentiality.

• Continuous Improvement and System Development

Contribute to ongoing improvements in payroll systems and processes by reviewing procedures, identifying areas for development, and participating in change initiatives.

About us

PML is a successful not‑for‑profit, GP‑led organisation providing various NHS community and primary care clinical services to patients across Oxfordshire and Northamptonshire. We have evolved as a NHS healthcare provider since 2004 and in the last few years have grown significantly, now employing around 300 staff with a turnover of circa £16m. PML holds GMS contracts, as well as being a GP Federation representing circa 50 GP practices covering approximately 650,000 patients.

We welcome applicants from a diverse range of backgrounds and circumstances and people with protected characteristics under the Equality Act 2010

Person Specification

Skills and Knowledge – Essential

• Strong numerical and analytical skills, focus on accuracy & ability to prepare & analyse data to strict guidelines
• Highly organised, ability to prioritise tasks, meet deadlines & work effectively under pressure
• Confident communicator, both in writing & verbally, at all levels & collaborate with others
• Able to take initiative & work flexibly to changing demands
• IT literate, proficient in Microsoft Office, computerised payroll
• Knowledge of HMRC legislation & NHS terms and conditions of service

Skills and Knowledge – Desirable

• Knowledge of Sage Payroll software & NHS pension scheme regulations
• Ability to think through implications of actions

Experience – Essential

• Experience in a busy payroll/pensions office & demonstratable experience of computerised payroll
• Working to strict guidelines, deadlines, & prioritising workload
• Experience handling customer calls & correspondence

Experience – Desirable

• Previous NHS payroll/pensions experience

Qualifications – Essential

• GCSE or equivalent in 5 subjects including English & Maths

Qualifications – Desirable

• Holding/willing to study for payroll/pensions qualification

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Principal Medical Limited

Address

Principal Medical Ltd

3 Barberry Place

Bicester

Oxfordshire

OX26 3HA

Employer's website

https://www.principal-medical.co.uk (Opens in a new tab)