Payroll Administrator

NHS; Huddersfield; On-site; GBP 60,000 - 80,000; Full time

Job summary

A health service provider in Huddersfield is seeking a Payroll Administrator to manage payroll processes, ensuring compliance with all regulations. The successful candidate will have over 5 years of experience in payroll and finance administration and be proficient in Microsoft Excel and HMRC legislation. This full-time role offers a supportive working environment with various employee benefits and a commitment to paying employees competently and transparently.

Benefits

Employee Assistance Programme

Comprehensive Staff Training programme

NHS Pensions

NHS Discounts (Blue light card)

Qualifications

• At least 5 years experience working in a busy payroll or finance department.
• Experience working with salaried payroll and timesheets.
• Knowledge of RTI, SSP/SMP, and pensions.

Responsibilities

• Process monthly payroll for timesheeted and salaried staff.
• Ensure compliance with legal and organisational standards.
• Develop and maintain communication channels with customers.

Skills

Excellent organisational skills

Excellent interpersonal and communication skills

Knowledge of Microsoft Word and Outlook

Intermediate knowledge of Microsoft Excel

Up-to-date knowledge of HMRC legislation

Education

Level 2 English & Maths (GCSE Grade C or equivalent)

Tools

Sage Payroll

Microsoft Excel (advanced)

Job description

Job Summary

Local Care Direct is a non‑profit Social Enterprise operating 24/7 to provide various primary and urgent health care services across West Yorkshire. We have a position available for a full‑time Payroll Administrator working 37.5 hours per week from Unit 14, Bradley, Huddersfield.

The Payroll Administrator will assist to ensure effective delivery of all activity and support other finance activity as required.

Location: Local Care Direct, Unit 14, Longbow Close, Bradley, Huddersfield, HD2 1GQ.

Hours: 37.5 hours per week, Monday‑Friday 09:00‑17:00 (½ hour unpaid break).

Salary: £13.79‑£14.36 per hour.

Main duties of the job

• Receiving payroll records, ensuring appropriate authorisation and recording and inputting data into system.
• Process monthly payroll for both timesheeted and salaried staff.
• Administration of pension reporting.
• Administration of PAYE / NIC.

About Us

We care about people at Local Care Direct. Together, we act with kindness & respect, fairness & consistency, and honesty & integrity. Every one of our values is essential, but our impact is greater when we use all of them together.

Our purpose is to care for people. Established as a social enterprise in 2004 to deliver health services across West Yorkshire, our aim is to meet the needs and expectations of our patients as well as our NHS and social care partners. Over the years we have developed a broad range of services for patients across Yorkshire and the Humber, including a centralised contact centre, GP out‑of‑hours services, Urgent Treatment Centres, walk‑in facilities, a dental assessment and booking service, and bespoke services for our NHS clients.

Benefits Of Working For Local Care Direct

• Employee Assistance Programme
• Comprehensive Staff Training programme
• Modern working environment with a positive atmosphere
• NHS Pensions
• NHS Discounts (Blue light card)
• Support available 24/7
• Health & Wellbeing group to support staff
• Supportive and Friendly teams
• Annual Awards focused on raising money to support a local charity

Job Description

Responsibilities – Team

• Ensure adherence to legal, professional and organisational standards, policies and protocols in relation to payroll operations.
• Work effectively as part of the finance team.
• Act in a manner consistent with organisational values.

Communications & Relationships

• Develop and maintain appropriate channels of communication with internal and external customers.
• Lead communication with budget managers to ensure timely authorisation of timesheets and overtime forms.
• Inform the Financial Controller of any payroll circumstances that could jeopardise timely processing.
• Provide excellent customer service.
• Attend and contribute to team meetings and discussions.
• Build strong working relationships with managers and employees for open communication.
• Implement agreed lines of communication and reporting within the team.
• Promote effective cross‑functional working and support other LCD areas.
• Attend internal and external meetings representing LCD and engage in appropriate discussions.

Organisational

• Ensure compliance with all relevant HMRC regulations and company policies.
• Proactively advise the Financial Controller of issues and risks associated with payroll systems and processes, and assist with contingency arrangements.
• Uphold and promote Local Care Direct values in working practices.
• Maintain the highest standards of conduct.

Information Resources

• Maintain accurate monthly and annual reports for the Financial Controller on all aspects of payroll.
• Produce year‑end statutory payroll returns for HMRC.

Patient Care

• Ensure the quality of patient care remains central to the organisation's objectives and vision.
• Manage risk and monitor highest standards of safety and quality in healthcare delivery.

Confidentiality

• Operate within information governance protocols and maintain business confidentiality at all times.

Health, Safety and Security

• Work within Local Care Direct Health & Safety Policy and Guidelines.

Personal Development & Managing Self

• Actively participate in the annual Performance Development Review process.
• Maintain a personal development plan.
• Identify professional development needs through the PDR process.
• Keep relevant professional practice evidence‑based and up‑to‑date.
• Ensure continuous professional development and safe, cost‑effective care provision.
• Keep mandatory training up to date and participate in training as appropriate.
• Use effective time‑management, organisational, coordination and management skills.

Training

• Complete the company induction programme, core training, and mandatory refresher training; maintain accurate training records.

Environment & Location

• Maintain the working environment in accordance with Health and Safety and Environmental Management policies and standards.

Financial Resources

• Maintain financial policies and procedures, adhere to budgets, and achieve best value for money.

Infection Prevention and Control

• Comply fully with the company's IP&C policies and attend/complete IP&C training for personal and patient safety.

Safeguarding

• Recognise, respond to, appropriately refer, and record potential neglect or abuse of children and vulnerable adults in line with company policies.

The main duties and responsibilities shown here are not exhaustive; the postholder will be expected to carry out any reasonable activities according to the needs of the business as directed by the line manager.

Person Specification – Experience

Essential

• At least 5 years experience working in a busy payroll or finance department.
• Experience working in a confidential environment.
• Experience with a mix of timesheet and salaried payroll.
• Experience of RTI.
• Experience working with SSP/SMP/pensions.

Desirable

• Experience of NHS Agenda for Change.
• Experience of NHS pensions.
• Experience with Sage Payroll.

Skills & Knowledge – Essential

• Excellent organisational skills.
• Excellent interpersonal and communication skills at all levels.
• Approachable to others.
• Knowledge of Microsoft Word and Outlook.
• Intermediate knowledge of Microsoft Excel.
• Up‑to‑date knowledge of HMRC legislation (PAYE, statutory payments, apprenticeship levy, student loans).

Skills & Knowledge – Desirable

• Experience using Sage Line 50 payroll system.
• Advanced knowledge of Microsoft Excel (Pivot Tables).

Qualifications – Essential

• Level 2 English & Maths (GCSE Grade C or equivalent).

Employer Details

Local Care Direct
Unit 14 Longbow Close
Bradley
Huddersfield
HD2 1GQ

Website: https://www.localcaredirect.org/