Part-time Receptionist & Administrator

Search Consultancy LTD; City of Edinburgh; On-site; GBP 40,000 - 60,000; Part time

Job summary

A recruitment agency is looking for a part-time Receptionist & Facilities Administrator in central Edinburgh. This role involves front desk reception duties and back-office administration, working 25 hours per week from 12:30pm to 5:00pm, Monday to Friday. Applicants should have demonstrable experience in reception and administration, along with strong organizational and communication skills. An immediate start is available.

Qualifications

• Demonstrable experience in Reception work & Administration is essential.
• First-class organisational and time management skills required.
• Solid IT skills including MS Office - particularly Excel.

Responsibilities

• Provide a warm welcome to all staff, visitors & guests.
• Issue staff & visitors badges, ensure records are up to date.
• Operate the switchboard system, directing calls and passing on messages.
• Process meeting room bookings including catering requests.
• Assist with stock ordering and management of office supplies.

Skills

Reception work

Administration

Organisational skills

Time management

MS Office

Communication skills

Tools

Excel

Job description

Overview

Receptionist & Facilities Administrator - Part-Time Afternoons
Central Edinburgh-based | fully office-based role
Ongoing Temp role with a view to the role being made permanent
Part-Time role | 12:30pm to 5:00pm | Monday to Friday | 25 hours per week
Pay rate up to £13.50 per hour + holiday pay
IMMEDIATE START!

Search Consultancy are currently working exclusively with a well-known business in Central Edinburgh to recruit for a Receptionist & Facilities Administrator on an ongoing temporary basis, with potential for the role to be made permanent.

The successful candidate will be responsible for providing comprehensive support to the business across Reception work & back-office Administration.

Please note that is a Part-Time role working the hours detailed above. Applicants must be comfortable with this working pattern on an ongoing basis.

In order to be considered for this role, your skills & experience should include:

Responsibilities

• Working on the Front Desk Reception area, providing a warm welcome to all staff, visitors & guests
• Issuing staff & visitors badges, ensuring records are accurate and kept up to date
• Operating the switchboard system, dealing with general enquires, directing calls and passing on messages
• Receiving & passing on deliveries that arrive into the office
• Dealing with both incoming & outgoing mail & courier deliveries - including franking
• Processing meeting room bookings including catering requests
• Reconciling catering bookings, recharging and invoicing
• Updating a number of internal Excel spreadsheets
• Assisting with stock ordering and management of office supplies
• Opening/closing the building as required as part of a rota system
• Various other ad hoc administration duties as required

Qualifications

• Previous demonstrable experience in both Reception work & Administration - both of these are ESSENTIAL
• First-class organisational and time management skills, with the ability to prioritise & complete a busy workload effectively
• Solid IT skills including the use of MS Office - particularly Excel
• Excellent communication skills, both written & verbal
• A willingness to get involved & complete all aspects of the role - assisting the wider team when required

If this is the role for you, apply now!

Please note that only applicants who have the required skills and experience detailed above will be considered for this role.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age