PA to CEO and HR Administrator

LA International; England; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading professional services company in the UK seeks a Personal Assistant to support the CEO and senior leadership team. Responsibilities include managing diaries, organising meetings, and providing HR administrative support. The ideal candidate will have proven experience in PA roles, strong communication skills, and proficiency in Excel and Word. This position offers an opportunity to work closely with high-level executives and contribute to the overall efficiency of the organization.

Qualifications

• Experience supporting senior leaders or Board-level stakeholders required.
• Strong attention to detail and time management skills are essential.
• Proficiency in Excel and Word is necessary.

Responsibilities

• Provide PA support to CEO, SLT, and Board.
• Manage diary and calendar for the CEO.
• Organise meetings and UK travel for the CEO.

Skills

Proven experience as a Personal Assistant or Executive Assistant

Familiarity with HR administrative processes

Proficiency in Microsoft Excel

Competency in Microsoft Word

Excellent organisation skills

Strong written and verbal communication skills

Education

CIPD Level 3 (completed or in progress)

Job description

Key Responsibilities

• PA Support to CEO, SLT, and Board
• Provide comprehensive diary and calendar management for the CEO, anticipating scheduling needs and managing priorities
• Organise and coordinate internal and external meetings, including room bookings, agenda preparation, minute-taking, and action tracking
• Arrange UK-based travel and accommodation for the CEO and SLT as required
• Prepare and distribute Board papers, leadership documents, and communications with a high level of accuracy and confidentiality
• Act as a professional point of contact between the CEO/SLT/Board and internal or external stakeholders
• Provide general administrative support to SLT members on an ad hoc basis
• HR Administrative Support
• Maintain accurate employee records within the HR system, ensuring compliance and up-to-date information
• Draft and issue HR documentation, including offer letters, contracts, amendments, and formal correspondence
• Support recruitment administration such as interview coordination, onboarding processes, and security clearance checks
• Assist in the tracking and administration of training, absence, and performance reviews
• Ensure all HR data and documents are managed in line with data protection and confidentiality requirements

Skills & Experience

• Essential:
• Proven experience as a Personal Assistant or Executive Assistant, ideally supporting senior leaders or Board-level stakeholders
• Familiarity with HR administrative processes and working collaboratively within an HR team
• Proficient in Microsoft Excel (formulas, formatting, and data management)
• Competent in Microsoft Word, including use of mail merge and document formatting
• Excellent organisation, multitasking, and time management skills
• Exceptional attention to detail and a high level of accuracy
• Strong written and verbal communication skills
• Desirable:
• CIPD Level 3 (completed or in progress)
• Experience in a dual-function role combining PA and HR support responsibilities