P.A. to Managing Director

Bellway; West Malling; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading house builder in West Malling seeks an Office Manager and PA to the Managing Director. This pivotal role involves comprehensive support, including diary management, correspondence, and HR administration. Ideal candidates will possess secretarial experience at a senior level, excellent organisation skills, and demonstrate discretion. The position offers a competitive salary, annual bonus, pension scheme, and generous holiday entitlement along with various employee benefits.

Benefits

Competitive salary

Competitive annual bonus

Contributory pension scheme

25 days holiday plus bank holidays

Holiday purchase scheme

Access to discounts and benefits portal

ShareSave Scheme

Cycle to Work Scheme

Life assurance

Qualifications

• Experience of working in a secretarial / PA role supporting Senior Director level roles.
• Comfortable working within a fast-paced working environment.
• Ability to prioritise workload according to MD / Divisional demands.

Responsibilities

• Full P. A support to the Managing Director.
• Preparing paperwork for Managing Director as required.
• First point of contact to deal with correspondence and telephone calls.
• Secretarial support such as typing up correspondence and diary management.
• Full diary management; managing both work & personal appointments.
• Minute meetings and produce professional notes.
• Prepare monthly reports collating information from various departments.
• Support the Managing Director with HR administration including recruitment.
• Maintain efficient filing systems for the Managing Director and employee records.

Skills

Excellent administration and organisation skills

Strong communication and listening skills

Ability to prioritise workload

Proficient IT skills (Microsoft Office)

Demonstrates a high level of discretion and confidentiality

Ability to work on own as well as part of a team

Education

GCSE Maths and English – Grade 4 / C or above (or equivalent)

Job description

At Bellway we recognise that people are the key to our success, and we are committed to building an inclusive culture that values and respects difference combined with creating a safe and inclusive working environment for all colleagues. This means we are positive about making adjustments as well as providing flexible working and we would be happy to talk to you about how this could work for you.

There is an exciting opportunity to join Bellway, one of the UK’s largest house builders. Our Kent division, located in West Malling is looking to recruit an Office Manager and PA to the Managing Director to join the team.

The Role

Principal accountabilities of the PA / Office Manager to the Managing Director role include:

• Full P. A support to the Managing Director.
• Preparing paperwork for Managing Director as required / meetings etc.
• First point of contact to deal with correspondence and telephone calls, ensuring urgent messages are actioned immediately.
• Secretarial support such as typing up correspondence, diary management and organising meetings.
• Effective liaison with Management Team on an ongoing basis, as required.
• Full diary management; managing both work & personal appointments.
• Minute meetings, type up notes and present in a professional format.
• Proofreading correspondence and ensuring a high level of detail to all aspects of the role.
• Prepare monthly reports, collating information from various departments such as board reports and payroll information for the Division.
• Support the Managing Director with Human Resources administration including the recruitment process, processing new starters & leavers, as well as maintaining attendance records for the Division, including holiday, sickness and attendance records.
• Maintain efficient filling and archive systems for the Managing Director and for employee records.
• Confidentiality and Discretion is a key part of this role
• Organise meetings and staff training as and when required.
• Liaise with secretaries at Group and other Divisions.
• Overseeing Reception, including liaising with the Receptionists.
• Ensuring the general office facilities are intact, ordering of new computers, phones including mobile phones for Site Staff. Fire Risk Assessments, PAT testing, etc.
• Running errands / ad hoc tasks where required.

Experience, Qualifications and Skills

Experience :

• Essential : Experience of working in a secretarial / PA role supporting Senior Director level roles.
• Essential : Comfortable working within a fast-paced working environment. This is a fast-paced role, best suited to those who prefer a varied and busy workload.
• Essential : Ability to prioritise workload according to MD / Divisional demands.

Qualifications and Training :

• GCSE Maths and English – Grade 4 / C or above (or equivalent)

Skills and Aptitude :

• Excellent administration and organisation skills.
• Strong communication and listening skills.
• Ability to prioritise workload according to MD / Divisional demands and meet tight deadlines.
• Comfortable working within a fast-paced working environment.
• Demonstrates a high level of discretion and confidentiality.
• Ability to work on own as well as part of a team.
• Proficient IT skills along with a good working knowledge of Microsoft Office (Outlook, Word, Excel and outlook) and the ability to adapt to new systems.
• Committed to diversity and inclusion

The Role and Working Conditions

• Willing to be flexible in respect to day to day duties.
• Office based role.

In return we can offer you :

• Competitive salary
• Competitive annual bonus
• Contributory pension scheme
• 25 days holiday, plus bank holidays
• Holiday purchase scheme
• Access to discounts and benefits portal
• ShareSave Scheme
• Cycle to Work Scheme
• Life assurance

We reserve the right to close this vacancy if a large volume of applications are received.