Operations Support Executive

Owen Daniels; Farnborough; On-site; GBP 60,000 - 80,000; Full time

Job summary

A global logistics and freight specialist is seeking an Operations Support Executive to support invoicing and overseas partner coordination. The ideal candidate will manage financial processes, ensure timely billing, and assist with budgeting in a fast-paced environment. Strong advanced Excel skills and a minimum of 5 GCSEs, including Maths and English, are required. This is a permanent, onsite role in Farnborough.

Qualifications

• Strong organization and attention to detail required.
• Minimum of 5 GCSEs (or equivalent) is necessary.
• Advanced Excel skills are a must.

Responsibilities

• Prepare and compile accurate invoices and supporting documents.
• Coordinate with overseas partners for timely cost submissions.
• Support sales team with information and rates for proposals.

Skills

Advanced Excel skills

Attention to detail

Excellent communication skills

Strong organization

Ability to manage multiple priorities

Education

Minimum of 5 GCSEs including Maths and English

Job description

Operations Support Executive

Permanent Position
Salary depending on experience
Global Logistics & Freight Specialists
Onsite in Farnborough
ASAP Start

Owen Daniels are partnered with a global logistics & freight specialist, who are seeking an Operations Support Executive, on a permanent basis. In the role, you will support the invoicing, overseas partner coordination, and sales bids — ensuring that processes run smoothly and information is accurate, timely, and well-presented.

Job Description

• Prepare and compile accurate invoices and supporting documents
• Coordinate with overseas partners to ensure timely cost submissions
• Support sales team by gathering info and rates for bids and proposals
• Manage and update cost/rate databases for accuracy and accessibility
• Prepare periodic management reports, financial statements, and ad-hoc reports
• Prepare and control reconciliations
• Ensure timely and accurate billing and accounts receivable management
• Handle accounts payable for multi-currency suppliers, including invoice processing and reconciliation
• Assist with annual and quarterly budget forecasting and analysis
• Support cash management and prepare cash flow reports
• Prepare monthly accruals, prepayments, and upload into the accounting system
• Manage journal entries, ensuring accurate capture and upload
• Implement corporate governance, risk management, and internal controls
• Suggest improvements to financial information systems
• Collaborate with other departments and external contacts
• Ensure compliance with supplier and client terms
• Provide P&L analysis and cost compliance for management review

Essential Skills / Experience / Qualifications

• Minimum of 5 GCSEs (or equivalent), including Maths and English
• Advanced Excel skills (pivot tables, XLOOKUP, formulas, data cleaning, reporting)
• Strong organisation and attention to detail
• Excellent communication skills, including working with international partners
• Able to manage multiple priorities and meet deadlines in a fast-paced environment
• Experience in operations, finance, or sales support preferred but not essential