Onex, Executive Assistant, London (12 month - Fixed Term Contract)

ONEX; City Of London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A global investment firm in London is seeking an experienced Executive Assistant for a 12-month fixed term contract. The role involves managing calendars, scheduling meetings, and providing facilities support. Ideal candidates have 2+ years of experience in executive support, excellent communication skills, and proficiency in Microsoft Office. This position offers a hybrid schedule, enhancing work-life balance.

Qualifications

• 2+ years of related administrative or executive assistant experience.
• Excellent verbal and written communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Maintain and manage calendars for several team members.
• Schedule meetings and travel coordination.
• Support daily operations of the London office.

Skills

Microsoft Outlook proficiency

Communication skills

Time management

Organizational skills

Customer service orientation

Tools

Microsoft Office Suite

Job description

Onex, Executive Assistant, London (12 month - Fixed Term Contract)

London

Overview

Onex is an investor and asset manager that invests capital on behalf of Onex shareholders and clients across the globe. Formed in 1984, we have a long track record of creating value for our clients and shareholders. Onex became a public company in 1987 and is listed on the Toronto Stock Exchange under the symbol ONEX. Onex’ two primary businesses are Private Equity and Credit. In Private Equity, we raise funds from third-party investors and invest them, along with Onex’ own investing capital, through the funds of our private equity platforms: Onex Partners and ONCAP. Similarly, in Credit, we raise and invest capital across several private credit, liquid credit and public equity strategies.

Our investors include a broad range of global clients, including public and private pension plans, sovereign wealth funds, insurance companies, family offices and high net worth individuals. Onex has $53.1 billion in assets under management, of which $8.3 billion is Onex’ own investing capital. We generate value for our shareholders through two segments: Investing and Asset Management.

The Opportunity

We are looking for an Executive Assistant to support the Onex Credit team and assist the Facilities team with day-to-day operations in London. The expectation is that 75% of the successful hire’s time will be spent on executive administration work and the balance on facilities support; this may change depending on business needs and requirements. The ideal candidate will already have resilient transferable skills, rooted in customer service, looking to grow within a small but high performing team of Executive Assistants.

Key Responsibilities

Executive Administration Support :

• Maintenance and management of calendars for several team members utilizing Microsoft Outlook.
• Scheduling of meetings and travel coordination.
• General administrative support including creating, maintaining, and editing documents, spreadsheets and presentations.
• Coordination of internal and external meetings to include room reservation, equipment set-up, catering, and meeting material preparation. This will include the management and coordination of interviews as it relates to team recruitment.
• Arrange international and domestic travel for executives including flights, hotels, car rentals, and car services as required.
• Process expense reports in compliance with firm policies.
• Handle incoming communications and respond or redirect as appropriate.
• Other administrative and reception duties as required.
• Meet guests and make any required beverages.

Facilities Support :

• Support the daily operations of the London office. This will include but not limited to managing kitchen spaces and related deliveries.
• Assist with desk moves, space planning, and meeting room setups.
• Help track and report facilities issues and follow up on resolutions in a timely manner.
• Act as point of contact in the absence of the Facilities Manager.

Candidate Profile

Qualifications & Attributes :

• 2+ years of related administrative / executive assistant experience or 5+ years in a customer-facing role.
• Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint).
• Excellent verbal and written communication skills. Additional languages are beneficial but not required.
• A high degree of professionalism, initiative and independence; excellent and collaborative professional demeanor with the ability to work with a wide range of levels and management.
• Comfortable working in a fast-paced environment, ability to multi-task, shift direction easily and prioritize.
• Excellent time management, organizational and interpersonal skills.
• Solutions oriented; resourceful, well organized, highly dependable, efficient and detail oriented.
• Must be able to handle confidential information with the appropriate level of discretion; prudent and able to exercise proper discretion when dealing with confidential matters.
• Prior experience within private equity or financial services is preferred but not required.

Other:

• Hybrid Schedule: 4 days in office. Schedule to be decided as part of team rota. Flexibility in this regard is critical.

Our team & commitment: Onex is led by the firm’s CEO, Bobby Le Blanc, and experienced leaders across our businesses. We are committed to accountability, intellectual honesty and respect for all partners and stakeholders. We seek a diverse, inclusive environment and recognize the value of collaboration and varied perspectives.

Diversity Equity & Inclusion

Onex recognizes that a diverse team and inclusive environment are vital in contributing to our continued success as an investor and asset manager. We are committed to increasing focus on attracting and retaining employees from diverse backgrounds, creating awareness of diversity issues and benefits, fostering an inclusive environment, and embedding accountability for diversity throughout the firm.

Our Diversity & Inclusion Leadership Council champions diversity across the firm, including support for employee resource groups.

Sustainability

As a public company, we are committed to delivering value for our stakeholders and upholding high governance standards. We continue to advance our sustainability program, including measuring and managing carbon emissions and participating in industry initiatives such as the ESG Data Convergence Initiative, Initiative Climat International, and the Principles for Responsible Investment.

Further information on Onex’ Sustainability Policy and Climate Strategy can be found on our website, www.onex.com.

Onex is committed to fostering an inclusive and accessible workplace. If you require accommodations at any stage of the recruitment process, please contact [e-mail].

Our Commitment to Inclusion

Onex believes that diverse perspectives create better outcomes for our stakeholders and communities. Participation in optional self-identification is voluntary and confidential. You may skip any question and consent to data collection is separate from candidacy.