Office Manager/Document Controller

Construction & Property Recruitment; Elgin; On-site; GBP 30,000 - 40,000; Full time

Job summary

A growing construction team is seeking an experienced Office Manager / Document Controller in Elgin, Scotland. The role involves managing office operations, ensuring compliance with documentation, and providing administrative support to project teams. Candidates should have experience in office management, strong organizational skills, and proficiency in document management systems. The position offers a competitive salary and a supportive team environment.

Benefits

Competitive salary and benefits package

Opportunities for development

High-profile construction projects

Qualifications

• Proven background in office management and document control, ideally within construction or a related industry.
• Strong organisational skills with excellent attention to detail.
• Confident communicator able to liaise effectively with teams and external stakeholders.

Responsibilities

• Manage all office operations including reception, correspondence, and supplies.
• Oversee document control processes ensuring accurate filing and compliance.
• Support site managers with timesheets, expenses, and reports.

Skills

Office management experience

Document control experience

Organisational skills

Attention to detail

Microsoft Office proficiency

Communication skills

Ability to prioritise workload

Tools

SharePoint

COINS

Job description

My client is seeking an experienced Office Manager / Document Controller to join their growing construction team. This is a key role ensuring the smooth day-to-day running of the site office while maintaining accurate and compliant documentation to support project delivery.

Key Responsibilities

• Manage all office operations, including reception, correspondence, supplies, and staff support
• Oversee document control processes, ensuring accurate filing, version control, and compliance with company and project standards
• Maintain and update Health & Safety, construction, and compliance documentation (e.g. SharePoint or similar systems)
• Support site managers and project teams with timesheets, expenses, procurement orders, and reports
• Act as a central point of contact for staff, contractors, and clients, ensuring professional communication at all times
• Coordinate office systems, processes, and administrative support to meet project deadlines

Key Skills & Experience

• Proven background in office management and/or document control, ideally within construction or a related industry
• Strong organisational skills with excellent attention to detail and accuracy
• Proficient in Microsoft Office and document management systems (SharePoint, COINS, or similar)
• Confident communicator with the ability to liaise effectively across teams and with external stakeholders
• Ability to prioritise workload and work independently in a fast-paced environment

What We Offer

• Competitive salary and benefits package
• Opportunity to work on high-profile construction projects
• Supportive team environment with opportunities for development