Office Manager / Admin - Construction

Henley Chase; York; On-site; GBP 80,000 - 100,000; Full time

Job summary

A construction firm in York is seeking an Office Manager / Administrator to coordinate projects that protect heritage and transform spaces. This role includes ordering materials, managing site documentation, and supporting financial tracking. Strong organizational skills, proficiency in Excel, and effective communication are essential. This position offers a competitive salary and the opportunity to make a significant impact on meaningful projects.

Qualifications

• Natural talent for organisation and problem-solving.
• Confidence with Excel and digital file management.
• Clear, professional communication skills.
• Calm efficiency when juggling multiple priorities.

Responsibilities

• Order materials, book accommodation, and arrange vehicles.
• Track weekly hire reports and liaise with site staff.
• Create and maintain RAMS templates, cross-check site files.
• Take charge of office operations: phones, post, stock levels.
• Support financial tracking by chasing receipts.

Skills

Organisation

Problem-solving

Excel proficiency

Clear communication

Calm under pressure

Attention to detail

Job description

Overview

Office Manager / Administrator - Construction — York. Salary: Competitive, based on experience. Full-time (part-time flexibility available).

This isn’t just office admin. It’s the chance to play a central role in projects that protect heritage, transform spaces, and leave a lasting legacy.

What You'll Do

• Keep projects moving by ordering materials, booking accommodation, and arranging vehicles
• Track weekly hire reports and liaise with site staff to keep costs tight and operations efficient
• Turn apprentice schedules into clear labour planning tables
• Manage site images and documentation so records are watertight
• Create and maintain RAMS templates, cross-check site files, and compile final project packs
• Convert architectural drawings into internal pricing schedules and subcontractor documents
• Take charge of office operations: phones, post, stock levels, workwear, and queries
• Support financial tracking by chasing receipts and reconciling reports
• Build simple Excel tools and reports that make project planning smoother

What You'll Bring

• A natural talent for organisation and problem-solving
• Confidence with Excel and digital file management
• Clear, professional communication skills
• Calm efficiency when juggling multiple priorities
• A proactive, can-do mindset with an eye for detail
• Experience in construction, conservation, or project-based work (desirable but not essential)

Why This Role?

Because here, you won't be a small cog in a big corporate wheel. You'll be the go-to person who keeps projects on track and teams supported. You'll see the direct impact of your work on projects that truly matter — restoring heritage, shaping communities, and delivering something of lasting value