Office Manager

KMK Recruitment Limited; London; On-site; GBP 40,000 - 55,000; Full time

Job summary

A global retail business in Russell Square seeks an Office Manager to support daily office functions and manage an office relocation project. The ideal candidate will have extensive experience in office management, exceptional organizational skills, and a collaborative approach. You will oversee the office's operations, ensuring a positive experience for all visitors and staff.

Qualifications

• Strong background in Office Management.
• Proven track record in planning and organizing workloads.
• Experience managing office relocations is advantageous.

Responsibilities

• Manage a professional reception and switchboard service.
• Oversee the operations of the office and manage 3rd party services.
• Lead the relocation project ensuring setups are operational from day 1.

Skills

People management

Organizational skills

Communication

Job description

We are seeking a dynamic and services focused Office Manager to join our client a global retail business based in Russel Square to support with the daily function of the Office, this includes working with Senior Leadership on the pending office move. The right person will have previous experience as an Office Manager within a corporate business, along with people management skills, you will enjoy being the go-to person and promote a collaborative approach across the business.

Duties will include but not be limited to:

• Managing a professional reception and switchboard service, ensuring all internal and external visitors have a positive experience.
• Complete meeting room and hot desk management, to include all refreshment for meetings
• Complete management of the day to day running of the office ensuring facilities are safe and secure, being the go-to person for any internal facilities queries
• Adherence to H&S requirements, ensuring appropriate training of fire wardens, first aiders and maintaining emergency evacuation procedures
• Be the first point of contact for the building management team, communicating with regards to all building issues
• Overseeing 3rd party services including statutory testing, cleaning contractors and other supplier partners
• Maintenance of suppliers’ contracts ensuring they are compliant and renewed appropriately
• Control and monitor costs, to include efficient processing of supplier invoices
• Lead the operations of the relocation project ensuring that the building services are setup from day 1, the move management is completed successfully

If you have a strong background in Office Management, with a proven track record in planning an organising workload whilst managing last minute changes and conflicts. You will be comfortable managing a small reception/facilities team ensuring they are kept motivated, and the office space is always immaculately presented. Previous experience of managing an office move will be highly advantageous.