Office Assistant | Investment Firm

Dada Consultants; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A consulting firm in the City of London is seeking a highly organized Office Assistant / Personal Assistant to provide day-to-day office administrative support and personal assistance to the Director. The ideal candidate should have 2-4 years of relevant experience, strong organizational skills, and proficiency in Microsoft Office. This role involves handling correspondence, managing schedules, and supporting office operations. Competitive compensation offered.

Qualifications

• 2–4 years of relevant experience in office administration or personal assistant roles.
• Experience in financial services or investment environment preferred.
• High level of professionalism and discretion in handling sensitive information.

Responsibilities

• Provide day-to-day office administrative support.
• Manage the Director’s schedule and travel arrangements.
• Prepare meeting materials and presentations.

Skills

Organizational skills

Attention to detail

Multitasking

Communication skills

Interpersonal skills

Education

Diploma or Degree in Business Administration or related field

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

We are partnering with our client - an investment firm based in Singapore. They are currently seeking a highly organized and proactive Office Assistant / Personal Assistant to provide day-to-day office administrative support, as well as personal assistance to the Director.

Job Responsibilities

Office Administration

• Handle general administrative and office support duties, including document filing, correspondence, and basic bookkeeping.
• Manage office supplies, vendors, and maintenance matters to ensure smooth daily operations.
• Support coordination of meetings, conference calls, and company events.
• Assist with onboarding logistics and other HR administrative tasks when required.

Personal Assistance to Director

• Manage the Director’s schedule, appointments, and travel arrangements.
• Handle correspondence, emails, and confidential documents with discretion.
• Prepare meeting materials, presentations, and follow-up notes.
• Assist in personal matters or errands as required.
• Liaise with internal and external stakeholders professionally on behalf of the Director.

Job Requirements

• Diploma or Degree in Business Administration or related field.
• 2–4 years of relevant experience in office administration or personal assistant roles; experience in financial services or investment environment preferred.
• Strong organizational skills, attention to detail, and ability to multitask effectively.
• High level of professionalism, discretion, and integrity in handling sensitive information.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and comfortable with digital tools.
• Excellent communication and interpersonal skills.

We regret to inform you that only shortlisted candidates will be notified.