Office Assistant

Search Consultancy LTD; City of Edinburgh; On-site; GBP 22,000 - 26,000; Full time

Job summary

A leading Professional Services firm in Edinburgh City Centre is hiring an Office Assistant/Administrator. In this permanent, full-time role, you'll provide comprehensive administrative support across the office, helping ensure smooth operations. Ideal for graduates or experienced administrators interested in developing a career in the Legal sector. Applicants should possess excellent organizational skills, strong attention to detail, and solid IT competence, particularly with the MS Office Suite.

Benefits

Benefits depending on experience

Qualifications

• Previous experience within an Administration role in a corporate or professional setting is a plus.
• Ability to prioritise and pivot focus when needed.
• Experience with basic administration tasks.

Responsibilities

• Provide essential administration support across the office.
• Open, scan and distribute incoming mail.
• Advise staff on mail delivery options.
• Scan and copy documents as instructed.
• Maintain client paper files and library materials.
• Input data for processing closed files.
• Perform basic administration duties as needed.
• Provide ad hoc reception cover.

Skills

Excellent organisation skills

Attention to detail

Solid IT skills

First class communication skills

Tools

MS Office Suite

Job description

Office Assistant/Administrator

Edinburgh City Centre based | fully office-based role
Permanent | Full time hours | Monday to Friday | 9:00am to 5:30pm

Salary up to £26,000 per annum + benefits (depending on experience)

Search Consultancy are delighted to be working exclusively with a leading Professional Services firm based in Edinburgh City Centre to recruit this role on a permanent basis.

The successful candidate will be responsible for providing comprehensive administration support to a number of teams within the Edinburgh office.

This role would ideally suit a graduate, school leaver or an experienced Administrator keen to train in the Legal sector in a busy & rewarding role with a clear development plan in place to progress through the organisation.

Duties involved in this role will include:

• Providing essential administration support across the office to ensure the smooth running of the organisation
• Opening, scanning and distributing incoming mail as well as collecting, preparing & sending all outgoing mail
• Advising staff on mail delivery options including arranging couriers and hand deliveries where required
• Scanning and copying documents accurately as instructed
• Creating and maintaining client paper files and updating library materials
• Inputting data for processing closed files and client documents for archiving and off-site storage
• Performing ad hoc basic administration duties such as banking of cheques, post office runs, and local deliveries
• Providing ad hoc reception cover when required

In order to be considered for this role your skills and experience should include:

• Previous experience within an Administration role from within a corporate or professional setting - this experience is not essential but a "nice to have"
• Excellent organisation skills & excellent attention to detail - with the ability to prioritise & pivot your focus when needed
• Solid IT skills including a good level of competence with the MS Office suite
• First class communication skills - both written & verbal

If this is the role for you, apply now!

Please note that only applicants who have the required skills and experience detailed above will be considered for this role.

Equal opportunities

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.