Office and People Co-ordinator 58180

Kinetic; Milton Keynes; Hybrid; GBP 28,000 - 32,000; Full time

Job summary

A leading software company in Milton Keynes is seeking an Office & People Co-ordinator to enhance office operations and employee engagement. The ideal candidate will ensure a welcoming workspace, handle administrative tasks, and promote a positive office culture. This full-time role offers a hybrid work model, competitive compensation, and numerous employee benefits including health checks and wellbeing days.

Benefits

25 days holiday plus bank holidays

Two paid wellbeing days each year

Enhanced pension contributions

Salary sacrifice schemes for electric vehicles

Performance-related bonus scheme

Regular socials and team events

Qualifications

• Experience in office coordination, administration, or a similar role.
• Excellent organisational skills with the ability to manage multiple priorities.
• Confident communicator with strong written and verbal skills.

Responsibilities

• Act as the first point of contact for employees and visitors.
• Plan and book company meetings, events, venues, meals, and accommodation.
• Keep the office environment running smoothly.

Skills

Organisational skills

IT skills in Microsoft 365

Communication skills

Proactivity

Job description

Overview

Department: People and Culture

Location: Milton Keynes

Compensation: £28,000 - £31,500 / year

Description: Hybrid Position - either 3 full days in the office or 5 mornings plus working from home.

About Kinetic

Kinetic was founded in 1998 with one aim: to develop the most innovative software to help university accommodation and conferencing teams deliver the best student and customer experiences possible.

Fast forward 25 years, and we are now the technology partner of choice to the worlds' leading universities, colleges and accommodation providers. We are ranked #1 on the APUC framework for student accommodation management, conferencing and events management, and multifunctional management systems. Our big hairy audacious goal (BHAG) is to achieve £50m net revenue by 2032 and for every person in a university to experience a Kinetic product.

We supply mission-critical software for over 350 customers worldwide, and we are trusted partners to over 80% of universities in the UK!

Since 2015, Kinetic has been part of the Volaris Group. Volaris help strengthen and grow vertical market software companies so, like Kinetic, they become leaders in their industry.

The Role

We’re looking for a full-time Office & People Co-ordinator to be the driving force behind our office operations and employee engagement. You’ll be the person who keeps everything running smoothly whilst also shaping the energy and culture of our workplace. From ensuring the office is a welcoming, well-organised space, to assisting you’ll play a key role in creating an environment where people feel connected, supported, and able to do their best work.

This is an ideal role for someone who thrives on variety, enjoys being the go-to person, and wants to make a real impact on both the day-to-day running of the office and the wider employee experience.

Responsibilities

• Act as the first point of contact for employees and visitors, representing Kinetic with professionalism and warmth.
• Plan and book company meetings, events, venues, meals, and accommodation.
• Order the weekly online shop and ensure kitchen and refreshment areas are stocked and welcoming.
• Sort incoming and outgoing post (minimal volume).
• Keep the office environment running smoothly — from supplies and refreshments to liaising with cleaning staff, vendors, and building management.
• Take responsibility for facilities tasks, including coordinating repairs, maintenance, recycling, and ensuring shared spaces are organised.

Culture & Engagement

• Assist in the planning and delivery of company-wide engagement activities and office socials.
• Develop the calendar of cultural activities that bring people together and reinforce our company values alongside the P&C team.
• Coordinate training days, award ceremonies, and recognition programmes to strengthen engagement.
• Be the champion of creating those “magic office moments” that make Kinetic a great place to work.

Administration

• Manage ad hoc requests from the Board and Senior Management Team.
• Track and manage security passes and fobs.
• Liaise with external vendors (maintenance, shredding, recycling, coffee supplies, etc.).
• Handle office administration such as merch orders, and landlord communications.

New Starters

• Keep onboarding kits prepared (tote bags, lanyards, company merch, welcome materials).

Health, Safety & Compliance

• Ensure the office remains safe and compliant with required certifications.
• Maintain fire drill registers and schedule H&S training refreshers.
• Ensure adequate First Aid and Fire Marshal coverage.

What will I need to hit the ground running?

• Experience in office coordination, administration, or a similar role.
• Excellent organisational skills with the ability to manage multiple priorities.
• Strong IT skills, particularly in Microsoft 365 (Word, Excel, Outlook, Teams).
• Confident communicator with strong written and verbal skills.
• A proactive, positive approach and willingness to take ownership of tasks.

What extras will make me thrive?

At Kinetic, We Believe Work Should Come With Rewards That Make a Real Difference. Here’s Just a Taste Of What You Can Expect When You Join Us

• 25 days holiday (plus bank holidays) - with extra days the longer you’re with us
• Two paid wellbeing days each year, with a budget to enjoy some time out with someone important to you
• Enhanced pension contributions to support your future
• Two paid days a year to give back through volunteering, charity work, or sustainability projects with our Green Team
• Salary sacrifice schemes for electric vehicles and cycle-to-work
• 24/7 access to our Employee Assistance Programme for confidential advice and support
• A full annual health check to keep you at your best
• A flexible benefits platform - from life assurance and learning opportunities to retail discounts and cinema tickets
• A genuine people-first culture where your growth and wellbeing come first
• Performance-related bonus scheme to reward your contribution
• Regular socials - from team get-togethers to all-company celebrations, with each department owning a budget for their events
• The opportunity to attend group conferences, away days and learning forums both in the UK and abroad - network with other talent

We’ve created a welcoming office environment, with well-stocked kitchens offering free breakfast, fresh fruit, hot and cold drinks, and a range of tuck shop goodies to keep you fuelled throughout the day.

Kinetic is an equal opportunity employer, fostering diversity and committed to creating an inclusive environment for all employees.