Office Administrator

Gleeds; Leeds; On-site; GBP 20,000 - 30,000; Full time

Job summary

A renowned consultancy firm in Leeds is seeking an Office Administrator to support the office's daily operations. This role requires working on-site 5 days a week and involves various administrative tasks such as managing office supplies, handling phone calls, and supporting new staff. The successful candidate should possess strong communication and organizational skills, with proficiency in MS Office applications. This position offers a chance to develop your career within a supportive environment.

Benefits

Opportunities for career development

Contributory pension scheme

Employee Assistance Programme

Global travel scholarship programme

Flexible working arrangements

Qualifications

• Excellent command of both spoken and written English.
• Experience in a similar role is preferred.
• Proactive, self-motivated, enthusiastic, and determined.

Responsibilities

• General office administration including managing orders and supplies.
• Answer incoming phone calls and welcoming visitors.
• Support new staff inductions and manage meeting room bookings.

Skills

MS Word

MS Excel

MS PowerPoint

Communication Skills

Organizational Skills

Tools

MS Office

Job description

About The Role

About this opportunity

Gleeds is a world class management and construction consultancy with over 130 years experience in the property and construction industry. We are looking for an Office Administrator to join Gleeds to support our Leeds office. This role requires presence in the Leeds Office 5 days per week.

The main purpose of the role is to assist in all aspects of office management, secretarial duties and to support business development initiatives.

The successful candidate will have excellent communication and IT skills and be confident at dealing at all levels both within the business and externally.

Responsibilities

Responsibilities include but are not limited to :

• General office administration including stationery orders, printing & copying.
• Answering incoming phone calls for the office
• Welcoming visitors & any other external parties signing them in appropriately
• Supporting new staff inductions
• Managing Meeting Room Bookings
• Prepare and clear meeting rooms for large meetings.
• Collect and prepare outgoing post and deal with incoming post.
• Organize couriers as required.
• Liaising with outside suppliers for office consumables
• Ordering and managing IT equipment
• Interface with office Director regarding any office matters.
• Maintaining and processing office consumable invoices
• Social Value Coordination
• H&S Coordination support
• Support in event organisation (Staff & Client )
• Management of Premises / Maintenance arrangements
• Any other ad hoc office duties as required.

As a Gleeds team member, you will have access to :

• Opportunities to develop and grow your career
• A contributory pension scheme
• Employee Assistance Programme
• Our global travel scholarship programme
• Flexible working arrangements

About You

• Who we’re looking for;
• MS Word, Excel and PowerPoint skills
• Proficient in all other MS Office applications e.g. Outlook
• Experience of a similar role preferable
• Excellent command of both spoken and written English (mandatory);
• A proactive, self-motivated, enthusiastic and determined professional;
• A team player and effective communicator able to establish and maintain harmonious and professional relationships with colleagues;
• Work on own initiative, and to an exceedingly high quality;
• Able to multi-task and work to deadlines
• Strong organizational skills;
• Strong organizational skills;

About Us

A world of opportunity

Gleeds is a place to be part of something bigger. We take pride in our diverse and supportive culture that empowers you to make a difference while creating connections with brilliant people – colleagues and clients alike. Enjoy doing work that shapes our collective future, while steering your own journey in a trusting environment. Benefit from our rich heritage and global opportunities as you construct a career with purpose.

With over 75 offices across the globe, you’ll become part of a truly global team that isn’t restricted by borders. We welcome new perspectives and ideas but above all, we believe that quality relationships sit at the heart of good business. We strive to be the people that seek to understand and bring people together. Wherever we are in the world, we’re committed to the success of our people, clients and communities – giving everyone a safer and more sustainable place to live, work and thrive.

Our values underpin what we stand for and how we work :

• Professionalism with personality
• Excellence with humility
• Innovation with agility

We’re an equal opportunities employer and welcome applications regardless of age, disability, marital status, race, religion or belief, sexual orientation, transgender status or gender.

We recognise the importance of work / life balance and agree flexible working arrangements to suit each individual.

Gleeds is a Great Place to Work certified employer.