Medical Secretary | Manchester University NHS Foundation Trust

Manchester University NHS Foundation Trust; Manchester; On-site; GBP 20,000 - 30,000; Full time

Job summary

A leading NHS healthcare provider in Manchester is seeking a full-time Medical Secretary for the Sleep Service within Respiratory Medicine. You will provide essential secretarial support, manage appointments, and ensure compliance with regulations. Ideal candidates will have strong organizational skills and experience in administration. This role is critical for the efficiency of patient care and service delivery at Trafford General Hospital.

Qualifications

• Strong organizational skills required to manage a high workload.
• Experience in administration is essential.
• Proficiency in medical terminology and audio typing is expected.

Responsibilities

• Provide comprehensive secretarial services including typing of medical reports.
• Process non-GP referrals and coordinate appointments.
• Liaise with GPs, patients, and multidisciplinary teams.

Skills

Advanced audio typing skills

Medical terminology proficiency

Organizational skills

Experience in administration

Job description

Overview

An exciting opportunity has arisen for a Medical Secretary to join the Sleep Service within Respiratory Medicine at Trafford General Hospital. This is a full-time, Band 3 position supporting a fast-paced and exciting service. The role requires advanced audio typing skills, medical terminology proficiency, and the ability to manage a high workload effectively. You will provide essential secretarial and administrative support to consultants, fellows, and physiologists, ensuring smooth service delivery for both Trafford and Withington hospitals. If you have strong organisational skills, experience in administration, and the ability to work in a fast-paced environment, we encourage you to apply. This role is solely based at Trafford General Hospital.

Responsibilities

• Secretarial & Administrative Support: Provide comprehensive secretarial services, including reviewing and typing of medical reports and letters, ensuring accuracy and adherence to deadlines.
• Referral & Appointment Management: Process non-GP referrals and help coordinate the service's appointments alongside the waiting list managers.
• Correspondence & Communication: Liaise with GPs, patients, and multidisciplinary teams, ensuring timely and effective communication.
• Clinic & Waiting List Coordination: Monitor and manage waiting lists in collaboration with the waiting list clerks to minimise delays in patient care.
• Record Keeping & Compliance: Maintain accurate and up-to-date patient records, ensuring compliance with Data Protection and Caldicott guidelines.
• Operational Support: Assist in arranging meetings, managing diaries, and supporting junior office staff where necessary.
• Cross-Cover Support: Provide cover for colleagues as needed to ensure the continuity of service.

This role plays a critical part in the efficiency of the Sleep Service, ensuring timely patient care and operational excellence.

About MFT (Manchester University NHS Foundation Trust)

MFT is one of the largest NHS Trusts in England with a turnover of over £3bn and operates at a scale uncommon to many other NHS Trusts. We’re creating an exceptional integrated health & social care system for the 1 million patients who rely on our services every year. Bringing together 10 hospitals & community services from across Manchester, Trafford & beyond, we champion collaborative working & transformation, encouraging our 30,000 workforce to pursue their most ambitious goals. We set standards that other Trusts seek to emulate so you’ll benefit from a scale of opportunity that is nothing short of extraordinary.

We’ve also created a digitally enabled organisation to improve clinical quality, patient & staff experience, operational effectiveness & driving research, and innovation through the introduction of Hive; our Electronic Patient Record system which launched in September 2022.

We’re proud to be a major academic Research Centre & Education provider, providing you with a robust infrastructure to encourage and facilitate high-quality research programmes. We’re excited to be embarking on our Green Plan which sets out how MFT continues to play its part in making healthcare more sustainable.

At MFT, we create and foster a culture of inclusion and belonging, provide equal opportunities for career development that are fair, open, and transparent, protecting your health and wellbeing and shaping the future of our organisation together.

How to Apply & Additional Information

To find out more about the key responsibilities and the specific skills and experience you’ll need, take a look at the Job Description & Person Specification attachments under the ‘Supporting Documents’ heading. Read the ‘Candidate Essentials Guide’ that sits with the Job Description and Person Specification to be sure you are informed before applying. The guide provides details about the Trust, our benefits and how we care for you as you care for others. It also contains critical information you’ll need before submitting an application form.

Diversity Matters

MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply. If you have any special requirements to help you with your application, email our team at [e-mail].

We’re looking forward to hearing from you!

This advert closes on Tuesday 23 Sep 2025