Medical Secretary | Dorset HealthCare University NHS Foundation Trust

Dorset HealthCare University NHS Foundation Trust; Weymouth; On-site; GBP 25,000 - 30,000; Full time

Job summary

A prominent healthcare provider in Weymouth is seeking a skilled Medical Secretary to provide crucial administrative support. The successful candidate will handle the typing of clinic letters, manage diaries, and ensure effective communication with consultants and the administration team. This fixed-term role requires strong organizational skills and the ability to uphold confidentiality. Ideal candidates will possess relevant experience and a commitment to maintaining the highest standards of care. This is a great opportunity to contribute to an outstanding healthcare team.

Qualifications

• Ability to type clinic letters accurately and swiftly.
• Familiarity with maintaining essential data using SystmOne.
• Experience in arranging meetings and taking minutes.

Responsibilities

• Provide medical secretarial support to consultants.
• Work autonomously while prioritizing workload.
• Maintain records and attend to clinic meetings.

Skills

Touch typing

Audio skills

Diary management

SystmOne knowledge

Winscribe proficiency

Job description

Overview

Do you have the skill set to type clinic letters? Or do you want to gain the skills and knowledge in this field? This postholder will be responsible for providing medical secretarial support to our consultants and work closely with other members of our administration team. The post will require working autonomously, prioritising your own workload whilst following policies and procedures.

Key Duties

Key duties will include supporting consultants, familiarity with letter typing and minute‑taking of clinic meetings and maintaining records.

Employment Details

This is a fixed term role and for those with current NHS service, the role will be offered on a secondment basis only. Please obtain permission to be released on a secondment before submitting an application.

Applications from candidates that require current Skilled worker sponsorship to work in the UK are unfortunately ineligible to apply for this position.

Qualifications & Requirements

• To provide touch typing and audio skills
• To have the ability to use SystmOne – maintaining essential data
• To have the ability to use Winscribe
• To update skills as necessary and attend mandatory training
• To have knowledge and experience of diary management – arranging meetings and taking notes as required.
• Employment in this post requires an Enhanced Disclosure and Barring Service (DBS) check, which the Trust will cover the cost of. Applicants who subscribe to the DBS update service are able to present a valid DBS certificate instead of requiring a new check.

About Dorset HealthCare

At Dorset HealthCare we’re on a mission to empower people to make the most of their lives through our outstanding, joined‑up healthcare services. We’re a dynamic, forward‑looking Trust, running 12 community hospitals, specialist inpatient facilities and a wide range of integrated community and mental health services for a population of almost 800,000 people.

We do things differently here – it’s one of the reasons the CQC rated us ‘outstanding’ in 2019. It’s also why 95% of patients across our services say they have a good or very good experience of our services and 89% of staff feel they can really make a difference. Whether you’re looking to work with us in one of our bustling market towns, vibrant urban locations, thriving seaside spots, or among the rolling hills of Dorset, there are lots of ways you can make a difference in our communities.

Our 7,000‑strong workforce is at the heart of what we do and our success is a testament to our brilliant people. We're all about building a workplace for the future, we believe in equal opportunities and we celebrate diversity. We’re an inclusive workplace, where everyone is welcome, everyone can be authentic, and we are all encouraged to be the best version of ourselves.

Working with us you’ll be part of a strong team, challenge yourself, build a career, and teach us what we don’t know. And you’ll be working towards our vision to be better every day through excellence, compassion and expertise in all we do.

Application Instructions

For the main duties and responsibilities for this role please read the attached job description and person specification. When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post.

We understand that using AI can be a useful and supportive tool when completing your application. However, we have also seen an increase in the over‑reliance of AI tools which is negatively impacting applications as they remove candidate’s individuality, and it becomes much harder to get a sense of who you are and your authentic experience. If you do use AI, it should be used to enhance your application and not to create your supporting statement in its entirety. If we suspect you have used AI to create your supporting statement and this does not match your experience, we may withdraw your application.

Support Services

As part of our vision to have a skilled, diverse and caring workforce, Dorset HealthCare offers support for people getting into work. We offer an employability service to support individuals with application writing, interview skills and other employment support. If you would like or know of anyone who would value this support, please do [e-mail]

Closing Date

This advert closes on Sunday 21 Dec 2025.