Medical Records Specialist 2 (Office/On-SIte) - #251124-5619CL-001

Connecticut; Norwich; On-site; GBP 35,000 - 50,000; Full time

Job summary

A government health department in Norwich is seeking a Medical Records Specialist to manage client records and ensure compliance with regulations such as HIPAA. Candidates should have five years of experience in medical records maintenance and strong skills in medical coding and record auditing. This role offers a chance to contribute to the integrity of medical data and support healthcare operations.

Qualifications

• Five years of experience in maintaining medical records and preparing statistical reports.
• One year as a Medical Records Specialist 1 or equivalent.
• Proficiency in medical coding principles, particularly with ICD.

Responsibilities

• Process requests and disclosures of protected health information.
• Maintain client records, including electronic and paper files.
• Perform audits of clinical records and prepare reports.

Skills

Medical coding principles

Strong communication skills

Organizational skills

Tools

Excel

Access

Job description

Responsibilities

• Timely processing of requests and disclosures of protected health information, tracking in the electronic health record (EHR) and required Excel and Access databases.
• Creating and maintaining client records, including electronic and paper files of active and discharged records.
• Regularly performing admission, concurrent, and discharge audits of clinical records to assess accuracy and completeness; analyzing audit results and preparing reports.
• Tracking required documentation completion and verifying accuracy of client records in the EHR for quality and billing purposes.
• Carrying out record maintenance, retention, archiving, and storage to ensure compliance with medical record retention policies and disposal procedures.
• Ensuring strict adherence to HIPAA regulations to maintain patient confidentiality and protecting the security and integrity of electronic records.
• Generating reports on medical record activities, including tracking requests, record volume, and turnaround times.
• Processing subpoenas and court orders under the direction of the Quality Director.
• Participating in performance improvement and continuous quality improvement activities and ensuring record‑keeping functions are consistent with Joint Commission standards.

Qualifications

• Five (5) years of experience in the maintenance of medical records and preparation of statistical reports.
• One (1) year of that experience must have been as a Medical Records Specialist 1 or in an equivalent role.
• Knowledge of relevant state and federal laws, statutes, and regulations; basic medical terminology and human anatomy.
• Proficiency in medical coding principles and techniques, particularly with ICD and adopted procedures.
• Familiarity with Joint Commission (TJC) medical records standards and principles of statistical data tabulation.
• Strong interpersonal, oral, and written communication skills, with the ability to utilize computer software and office systems.

Preferred Qualifications

• Experience producing and managing records in compliance with State privacy laws.
• Experience working with electronic records and Joint Commission standards.
• Experience with auditing procedures and quality‑control measures.
• Experience in health information management, chart analysis and reporting.
• Advanced proficiency in Excel and other organizational tools.
• Strong organizational and interpersonal skills while managing multiple simultaneous responsibilities to support care, billing, and regulatory compliance.

Equal Opportunity Employer
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages applications from women, minorities, and persons with disabilities.