Medical HR Team Leader

Charing Cross Hospital; Greater London; On-site; GBP 45,000 - 60,000; Full time

Job summary

A leading healthcare provider in Greater London is seeking a Medical HR Team Leader to oversee and enhance Medical HR services. The successful candidate will ensure compliance with NHS regulations while leading a dedicated team focused on recruitment and staffing processes. Additionally, experience with TRAC and ESR systems, alongside a relevant degree or HR experience, is essential. This role offers competitive benefits and opportunities for career development within an esteemed healthcare organization.

Benefits

Career development

Flexible working options

Staff recognition scheme

Cycle to Work benefits

Qualifications

• Educated to degree level or equivalent or experience in Human Resources.
• Experience of working in a Medical HR / Human Resources role.
• Knowledge of Resident Doctors rotas / TCS / Exception reporting.

Responsibilities

• Lead a team delivering high-quality Medical HR services.
• Act as point of contact for senior clinicians and stakeholders.
• Ensure compliance with NHS employment legislation.

Skills

Excellent IT skills (Microsoft Packages; Word, Excel, Outlook)

Ability to analyse data

Proven ability to produce clear documents

Education

Educated to degree level or equivalent

CIPD Level 5 qualification

Tools

TRAC

ESR

Job description

Job overview

We are excited to invite applications for this opportunity that has arisen within the Medical HR Team.

As Medical HR Team Leader, you will :

• Lead and support a team delivering high-quality Medical HR services, including recruitment, contracts, rotations and workforce processes
• Act as the point of contact for senior clinicians, managers and external stakeholders
• Ensure compliance with NHS Terms & Conditions, employment legislation and national guidance
• Drive continuous improvement, bringing structure, clarity and consistency to Medical HR processes
• Balance operational delivery with coaching, development and the wellbeing of your team
• Work with the Guardian of Safe Working Administrator supporting the implementation of the new Exception Reporting reforms and assist with the rota work / compliance within the Trust.

The team works to deliver a reliable, customer-focused service, and the ideal candidate will have keen attention to detail, be customer service orientated and committed to providing a first class service to all.

Previous experience of working with the NHS Medical & Dental terms and conditions as well as having an understanding of ESR, Trac / NHS Jobs, Allocate E-rota or similar systems is essential.

This role relies on having a collaborative attitude and a willingness to work closely with colleagues within the team and the wider Operational Team but also Payroll, Occupational Health, Rota Co-ordinators / Managers as well as our operational stakeholders.

Main duties of the job

Resident Doctor Compliance

• To develop & maintain detailed knowledge of the RLDatix e-rota system, providing training and support to rota coordinators to ensure all resident doctors rotas are compliant with the rules of the TCS & any changes to working patterns are approved via the agreed trust processes

General Responsibilities

• To ensure the Medical HR Administration team provide a comprehensive high quality, customer-focused service to all Divisions within the Trust.

Medical Recruitment

• Monitor & manage recruitment activity daily to ensure that the service is delivered in line with key performance targets.
• Support in the setting up of AACs, ensuring that all associated paperwork is processed in a timely manner & subsequent offers are processed in line with the Trust’s KPIs.
• Completing salary assessments, compiling work schedules & issuing contracts of employment for all medical staff recruited into the Trust.
• Ensure all payroll documentation e.g. joining forms part 2, change and leavers forms are coded & inputted on ESR in an accurate and timely manner.
• Ensure that all new starters to the Trust are compliant in terms of pre-employment clearances in accordance with the NHS Employment Check Standards, Trust policies & that these are accurately recorded on ESR.

Management of staff

• Option to line manage the Medical HR Officer and HR Administrator.
• Ensure appraisals and 1-1s are conducted for both and continued development is offered and support where available.

Working for our organisation

At Imperial College Healthcare you can achieve extraordinary things with extraordinary people, working with leading clinicians pushing boundaries in patient care.

Become part of a vibrant team living our values - expert, kind, collaborative and aspirational. You’ll get an experience like no other and will fast forward your career.

Benefits include career development, flexible working and wellbeing, staff recognition scheme. Make use of optional benefits including Cycle to Work, car lease schemes, season ticket loan or membership options for onsite leisure facilities.

We are committed to equal opportunities and improving the working lives of our staff and will consider applications to work flexibly, part time or job share. Please talk to us at interview.

Detailed job description and main responsibilities

The full job description provides an overview of the key tasks and responsibilities of the role and the person specification outlines the qualifications, skills, experience and knowledge required.

For both overviews please view the Job Description attachment with the job advert.

Person specification

Education / qualifications

Essential criteria

• Educated to degree level or equivalent or experience in Human Resources

Desirable criteria

• CIPD Level 5 qualification

Experience

Essential criteria

• Experience of working in a Medical HR / Human Resources role
• Experience of using TRAC and ESR
• Knowledge of Resident Doctors rotas / TCS / Exception reporting

Desirable criteria

• Experience of delivering training

Skills / knowledge / abilities

Essential criteria

• Excellent IT skills (Microsoft Packages; Word, Excel, Outlook)
• Ability to analyse data and process relevant documentation
• Proven ability to produce well-presented clear and accurate documents

Right to work

If you need sponsorship to work in the UK, please visit the Home Office website for information on sponsorship and visa status before you fill in your application form. Due to recent changes in the UK immigration rules which affect Skilled Worker Visas, Global Business Mobility, Higher Skill Level and Increased Salary Thresholds, please ensure that you are able to meet the requirements to live and work in the UK before applying. Further information about eligibility is available on

Please ensure you check your emails regularly as this is how we will communicate with you throughout the recruitment process. If you are shortlisted you will be contacted by email and text message (if you provide a mobile contact number).

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