Medical Equipment Librarian

NHS; England; On-site; GBP 22,000 - 30,000; Full time

Job summary

A regional healthcare trust in England seeks a motivated Medical Equipment Librarian. Responsibilities include supporting various clinical engineering functions, managing medical equipment deliveries, and performing administrative tasks. Candidates should have an NVQ Level 3 in Business Administration and proficiency in Microsoft Word and Excel, along with relevant procurement experience. The role offers strong career development opportunities.

Benefits

Career development opportunities

Training and support for internal systems

Qualifications

• Qualified to NVQ Level 3 in Business Administration or equivalent.
• Experience in procurement, placing orders, and clearing invoices.
• Sound knowledge and understanding in the use and maintenance of equipment database.

Responsibilities

• Provide Equipment Library support, along with secretarial assistance.
• Book deliveries of Medical Equipment and consumables.
• Assist with the control of stock levels and stock room organization.

Skills

Proficient user of Microsoft Word

Proficient user of Excel

ECDL

Education

NVQ Level 3 in Business Administration or equivalent

Tools

Database systems

Job description

Medical Equipment Librarian

Bedfordshire Hospitals NHS Foundation Trust

The closing date is 07 December 2025

An opportunity has arisen for an enthusiastic and motivated individual to join Bedfordshire Hospital Clinical Engineering/ EBME Team, providing medical device maintenance support at Lutonamp; Dunstable University Hospital.

We are looking to recruit a suitably experienced/ keen to learn Medical Equipment Library and Office Assistant Administrator to support our team in providing a full range of medical equipment maintenance services.

Ideally, you will be qualified to NVQ Level 3 in Business Administration or equivalent and have some experience in using a database system

Full support and training of our internal systems are offered ensuring excellent career prospects.

Main duties of the job

Provide Equipment Library support, along with secretarial and administrative assistance to the Clinical Engineering Manager and Clinical Devices Trainer. This will include general correspondence, support in organising educational activities, recording of data and information on Equipment Library, telephone cover,, uploading internal/external service reports, taking deliveries and photocopying.

Book in all deliveries of Medical Equipment and consumables to enable all invoices to be cleared for payment. Responsible for the control of all clerical related stock and non-stock (non-technical) items within the Department.

Assist with the control of stock level, stock valuation, minimisation of waste, stock room organisation and layout.

About us

Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton. Both hospital sites offer key services such as A&E, Obstetrics-led Maternity and Paediatrics. You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available.

Our values

We not only recruit based on qualifications and experience - we recruit individuals who demonstrate the behaviours which underpin our Trusts core values. We achieve this by using values based recruitment. We are dedicated to making our recruitment practices as inclusive as possible for everyone, we are committed to promoting equality and diversity, and creating a culture that values differences.

Please note that vacancies may close prior to the advertised closing date when sufficient number of applications have been received. All new staff will be subject to a probationary period covering first 6 months in post. between hospital sites may be required. Please review all documents attached to ensure you familiarize yourself with all requirements of the job

Job responsibilities

To assist with Medical Equipment Library (MEL) and administrative tasks for the Clinical Engineering Manager, Clinical Devices Trainer, Equipment Library Support, and Technical Team Leader, while also offering support to the entire department.

Produce reports of collated statistical data as required. To be the first point call for queries through the electronic Clinical Engineering Helpdesk. There is a comprehensive range of work procedures some ofwhich are not routine but may require a high level of concentration and detail.

• To responsible for the efficient day-to-day running of the Medical Equipment Library (MEL), as well as handling clerical and administrative duties within the Department of Clinical Engineering and Maintenance.

For more Details check the Job Description.

Person Specification

Qualifications

• NVQ Business Administration L3 or Equivalent experience.
• Proficient user of Microsoft word, Excel
• ECDL

Experience

• Experience in procurement i.e placing orders, goods received and clearing invoices.
• Experience working in a multi-tasked office.
• Sound Knowledge and Understanding in the use and maintenance of Equipment database.
• Previous work within a Healthcare/ Engineering Service.

Knowledge

• Have a high degree of business and office knowledge to enable the efficient working of a busy office.
• Have an all-round knowledge to enable the interpretation of complex Medical Engineering/ devices terms and description.
• Knowledge of computerised database

Other

• Have a flexible approach to work to meet service demands.
• Ability to travel throughout both Trusts as and when required by Senior Management.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Bedfordshire Hospitals NHS Foundation Trust