Medical Administrator

NHS; West Midlands; Hybrid; GBP 27,000 - 31,000; Part time

Job summary

A healthcare organization is seeking a part-time Medical Administrator to join their Education Team. This role provides vital support to the Chief Medical Officer and involves coordinating training programmes for postgraduate doctors. The successful candidate will require excellent organizational skills and relevant qualifications. Candidates should be comfortable using Microsoft Teams and handling administrative tasks under pressure. The role offers flexible working arrangements, with a focus on supporting medical education.

Benefits

Flexible working hours

Wellness opportunities

Commitment to diversity

Qualifications

• Proven experience in providing administrative support in a medical environment.
• Experience arranging training and educational programmes.
• Familiarity with continuous professional development activities.

Responsibilities

• Respond to emails and telephone calls promptly.
• Coordinate and organize teaching programmes for doctors.
• Liaise with partner services and external organizations.
• Take minutes and prepare agendas for meetings.

Skills

Excellent organizational skills

Good understanding of Excel

Problem solving

Minute taking

Education

Relevant experience and qualifications

Tools

Microsoft Teams

Job description

Overview

Job Summary: An exciting opportunity has arisen to join our Medical Education Team at Combined Healthcare NHS Trust. Medical Administrator, part time 25 hours per week. Band 4 £27,485 - £30,162 pro rota per annum. The role is to provide comprehensive Personal Assistant / Administrative support to Chief Medical Officer and Medical Education, with a key focus on administrative support of the continuous development of postgraduate doctors, and Personal Assistance / Administrative support to the Core Psychiatry Programme Lead and to produce the postgraduate academic programmes. To facilitate, attend and minute monthly Senior Medical Team Meetings.

Main duties

• Providing and receiving routine information which may sometimes require tact or persuasive skills or skills to overcome barriers to understanding. You will be responsible for creating the CPD (Continued Professional Development) and Foundation / GPVTS programmes for medics and the organisation of these. This will require you to have excellent organisational skills, working months in advance, supporting the facilitation of teaching on Wednesday's. You will be required to work closely with the lead consultant for CPD to establish a beneficial teaching programme for medics. You will be required to cover the work required in the Medical Education team. Wednesday is a mandatory working day. Other working days must be flexible to provide cover for the Medical Education Team and to attend Mock OSCE exams for the medical students.

About Us

As a Trust we remain bold and ambitious with plans for both service and system collaborative transformation over the coming years to improve the health and wellbeing of our local people through high quality care. We pride ourselves on ensuring our team has their wellbeing put first and as such provide a range of wellness opportunities including flexible working. We are committed to the Greener NHS national ambition to becoming the world\'s first \'carbon net zero\' national health system by 2045. Sustainability is embedded in our strategy as one of our four key enablers. In order to deliver on this commitment, we recognise that we need a workforce that is as passionate as we are about achieving these goals, for the benefit of our service users, workforce, local communities and the planet alike. The Trust is committed to ensuring that a diverse workforce is representative and inclusive at all levels. We would very much welcome applications from all under-represented groups including women, people with disabilities, people from global majority backgrounds, and those from the lesbian, gay, bi and trans communities. The Trust is committed to the Step into Health scheme and actively encourages applicants from the Armed Forces Communities to apply.

Details

• Date posted: 28 January 2026
• Pay scheme: Agenda for change
• Band: Band 4
• Salary: £27,485 to £30,162 per year pro rata
• Contract: Permanent
• Working pattern: Part-time, Flexible working, Home or remote working
• Reference number: 232-COR-7724169
• Job locations: Harplands Hospital, Hilton Road, Stoke-on-Trent, ST4 6TH

Job Description / Responsibilities

• Responding to emails/telephone calls.
• Co-ordinating, planning and organising teaching programmes for doctors.
• Acting on requests from doctors and using initiative to provide the relevant information.
• Setting up electrical equipment for teaching sessions.
• Liaison with partner services and organisations outside the Trust.
• Raising invoices for payment of speakers/trainers.
• Assisting the Medical Education team.
• A good understanding of Excel.
• Working under pressure and problem solving.
• The role will require capacity to make decisions.
• Data input and the storage of attendance logs for medics requirements.
• Maintaining and updating new suggestions from doctors.
• Room Bookings/Setting up rooms.

Core Psychiatry Programme / SMT

• Schedule SMT in advance to include all relevant consultants and senior medics / clinical directors.
• Attend monthly SMT meetings via MS Teams.
• Prepare agendas and support chair in following up actions.
• Take minutes, record and distribute documents following the meeting.
• Preparing Core Psychiatry programmes.
• Support Module Leads to complete the six-week module plans.
• Liaise with assigned lecturers.
• Manage payments due for external lecturers and simulated patients.
• Manage online learning support available for trainees in preparation for exams.
• Maintain weekly contact with trainees in preparation for the teaching.
• Collect and maintain records of trainee attendance for ARCP.
• Arrange and manage external mock CASC exams twice a year for core trainees.
• Arrange simulated patients as required for module requirements.
• Lead advertising for module lead roles as and when they become vacant.
• Arrange meetings with Module Leads as directed by Programme Lead.
• Weekly meetings with Programme Lead with updates and directive on matters requiring lead input.

Person Specification

• Essential: Qualifications and experience (e.g., relevant experience and qualifications).
• Desirable: experience with medics; Microsoft Teams knowledge.
• Essential: minute taking experience/qualifications.
• Essential: experience with face-to-face events.

Other

Disclosure and Barring Service Check: This post is subject to the Rehabilitation of Offenders Act and will require a DBS disclosure. Certificate of Sponsorship: Applications from job seekers who require Skilled Worker sponsorship to work in the UK are welcome. Mandatory or contextual information on criminal records checks and overseas applicants can be found via UK government guidance. Employer details and address are listed.