Materials Management Assistant

North Bristol NHS Trust; Bristol; On-site; GBP 60,000 - 80,000; Full time

Job summary

A regional healthcare provider in Bristol is seeking a Materials Management Assistant to join their dynamic team. You will be responsible for managing the replenishment of a wide range of hospital consumables and ensuring the cleanliness of storage areas. Successful candidates will have strong communication skills, numerical skills, and knowledge of supply chains. Experience in a customer-facing role is desirable, and you must be computer literate. Shifts are rotational from Monday to Friday, covering service hours of 7:00 to 17:00.

Qualifications

• You must be educated to GCSE standard in English and Mathematics.
• Knowledge of supply chains is essential.
• Experience in customer-facing roles is desirable.

Responsibilities

• Manage the replenishment of hospital consumables.
• Assist clinical staff with stock levels.
• Ensure cleanliness and upkeep of storage areas.

Skills

Knowledge of supply chains

Good communication skills

Numerical skills

Problem solving skills

Time management

Attention to detail

Team ethic

Education

Educated to GCSE standard

Tools

Microsoft Office packages (Outlook, Word, Excel)

Job description

Thank you for your interest in this vacancy! We highly recommend reading our Tips on how to apply page to give you an insight on how applications are scored & shortlisted by our Recruiting Managers. These tips have been provided to give you a better chance of being shortlisted for our vacancies.

Please note that if you apply for a position with North Bristol NHS Trust, you may be contacted via TRAC or via email. This includes invites for job interviews. We therefore recommend that you regularly check your TRAC Account and email accounts including junk and spam folders.

Our job adverts may close as soon as sufficient applications have been received. Considering this, if you are interested in this role, please do apply as soon as you can.

Generative artificial intelligence (AI) describes algorithms that can be used to produce new content, including audio, code, images, text, simulations, and videos. It is developing all the time and is now being used as a support mechanism for all kinds of content-based creations. Please note the use of AI is monitored and if applicants have used it then they are required to declare this.

Job Overview

Materials Management Assistant - AFC Band 3

“Around £1bn could be saved through better procurement” – Lord Carter

North Bristol NHS Trust Are Seeking To Appoint a Materials Management Assistant To Join Our Dynamic Team. Working Predominantly On Your Feet In Busy Clinical Environments Including Within The State Of The Art Brunel Building, You Will Be Part Of a Team Managing The Replenishment Of a Wide Range Of Hospital Consumables.

• Generating orders based on established PAR levels.
• Checking and unpacking deliveries.
• Ensure cleanliness and upkeep of storage areas.
• Working across the NBT site in a number of different locations.

You must have knowledge of supply chains, be well organised, have the ability to use your own initiative and work within agreed guidelines. Good numerical skills and attention to detail will also be required. Experience of working in a supply chain role, with membership or training for CIPS or HCSA would be desirable.

Applicants must be educated to GCSE standard and be computer literate, with a decent knowledge of Microsoft Word and Excel. We are a customer focused team, therefore good communication skills are required, as well as a strong team ethic.

You will become part of a team of staff covering the Southmead Hospital site. Shifts will be allocated on a rotational basis across the team to cover the service hours of 7:00 to 17:00, Monday to Friday; as such you must be available to work any 7.5 hour shift within those hours.

Main duties of the job

Knowledge

• Educated to GSCE ‘O’ level/ONC standard in English and Mathematics.
• Proficient with PC, with knowledge of Microsoft Office packages e.g., Outlook, Word and Excel.

Training

• Good inter-personal skills and the ability to communicate clearly and effectively, daily at all levels i.e., with management, members of staff, service stakeholders, BWPC staff, service end users, Trust clinical staff, local budget holders and suppliers.

Experience

• Experience within a supply chain/logistics environment.
• Experience within a customer facing role, such as retail or hospitality.

Working for our organisation

North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset from our award-winning hospital building at Southmead. We are the regional Major Trauma Centre, and an internationally recognised centre of excellence in a range of services and major specialities. Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.

North Bristol NHS Trust values all people as individuals. We aim to be an anti-discriminatory organisation and are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all underrepresented groups.

Detailed Job Description And Main Responsibilities

• Replenish goods at ward, theatre and departmental level using bar code systems as appropriate, adhering to PAR levels implemented by the Supply Chain Analyst.
• Assist Trust clinical staff, end users and local budget holders with maintaining optimum stock levels for all departments ensuring an optimum inventory within the system.
• Establish clear priorities, highlight trends, initiate any corrective action, and carry out any special exercises as required to ensure the integrity of the materials management process. Report all exceptions to the Supply Chain Analyst as appropriate.
• To adhere to the scanning schedule issued by the Supply Chain Analyst at all times.
• Maintain and update labelling and records both electronically, and in physical materials management locations. This includes responding to all product conversions before further scans of an affected area are carried out.
• Support the implementation of e-procurement including electronic catalogues and inventory management.
• Ensure deliveries of goods are accurate, on time and stored in a professional manner.
• Provide monthly stock count figures to all requisition points designated when required.
• Ensure the cleanliness of all storerooms managed by the MM service and that all waste generated by unpacking a delivery is disposed of appropriately.
• Process purchase orders and assist with the purchasing process as necessary.
• Assist with the maintenance of records and the provision of statistical information as required. Ensure that all templates are accurate and up to date at all times.
• Answer the telephone; take messages and action as appropriate.
• Attend team meetings and feedback sessions as requested.
• Regular interaction with the AGV system, both as a user, and to ensure service continuity.
• To ensure that expired and wasted stock is logged with the value recorded as applicable.
• Resolve day to day materials management queries raised by wards, theatres, or departments.
• Chase outstanding orders by liaising with procurement or directly with the supplier.
• Operate office equipment provided appropriate to the task allocated.
• To ensure all goods ordered are on EROS, and all staff requesting new products do so via appropriate channels.
• Be prepared to move to new areas of responsibility when asked to do so by the Supply Chain Analyst as part of rotation.
• Process stock requisitions and returns to suppliers using the purchasing and supply computer system in accordance with the input timetable.
• Chase outstanding orders by liaising with procurement and/or directly with the supplier in a timely manner and communicate information back affected service users.
• Provide a high-quality materials management service and supply chain processing to meet the Materials Management Department’s service level to all customers.
• Understand the various processes followed by the Materials Management Service in all departments.
• Comply with all statutory regulations, procedures and Standing Financial Instructions as directed.
• Undertake any other assignments allocated by the Supply Chain Analyst or Service Manager in the interests of the Materials Management Department’s service to all customers.
• Provide cover for other Materials Management Assistants if and when required.

Shortlisting criteria

Essential criteria

• Educated to GCSE/ O level - Essential
• Knowledge of “Supply Chains”
• Good communication skills
• Able to work under own initiative
• Good time management and organisation skills
• Numerical skills
• Problem solving skills
• Proficient with PC, with knowledge of Microsoft packages e.g., Outlook, Word and Excel
• Strong team ethic
• Flexible approach to working hours and location
• Attention to detail

Desirable criteria

• Experience of working in an office environment
• Supply chain experience
• Experience within a customer facing role, such as retail or hospitality

If you apply for this vacancy and have not received a communication from North Bristol NHS Trust within three weeks of the closing date, please assume that on this occasion your application has been unsuccessful.

Please note that North Bristol NHS Trust does not reimburse travel expenses relating to interview attendance.

If you feel you meet the requirements of the Disability Act / Two Ticks scheme and require further support/advice, please contact us on tel [phone].

North Bristol NHS Trust are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

The successful applicant(s) will normally commence at the minimum of the scale unless they have previous NHS service at the same band. Progression through the scale is by annual increments.

At North Bristol Trust (NBT), we know diverse and inclusive environments lead to happier and healthier teams and improved patient care and outcomes. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are currently underrepresented in NBT’s workforce at Band 8a and above. These include people from Black, Asian and minority ethnic backgrounds, disabled people and LGBTQIA+ people.

Please note that stringent pre-employment checks are undertaken on all successful applicants prior to commencement in post.