marketing department coordinator

Cambridge University Press & Assessment; Hartford; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A leading academic publishing organization seeks a proactive marketing department coordinator to join its global Academic marketing team. The role includes providing essential administrative and financial support, managing events, and ensuring team wellbeing. Candidates should be highly organised, adaptable, and enthusiastic about collaborating across global teams. This position offers a variety of competitive benefits, including flexible work arrangements and 28 days of annual leave.

Benefits

28 days annual leave (pro rata) plus bank holidays

Private medical and Permanent Health Insurance

Discretionary annual bonus

Group personal pension scheme

Life assurance up to 4 × annual salary

Green travel schemes

Qualifications

• Highly organised and proactive individual who thrives in a collaborative environment.
• Attention to detail and enthusiasm for helping others.
• Willingness to support colleagues and take on new challenges.

Responsibilities

• Managing organisation charts, mailing lists, and departmental meetings.
• Advising on invoicing and supplier onboarding.
• Supporting event planning and logistics.

Skills

Exceptional organisational and time management skills

Excellent interpersonal and communication abilities

Strong digital skills (Microsoft Office suite)

Adaptability and confidence working across global teams

A positive, solutions-focused mindset

Tools

SAP

Salesforce

Job description

Job Overview

We're seeking a proactive marketing department coordinator to join our global Academic marketing team in a varied and rewarding role that provides invaluable administrative support across marketing operations, finance, events, and team wellbeing. This is a great opportunity for someone who's naturally organised, values teamwork, and takes pride in keeping things running smoothly, you'll work closely with the Senior Marketing Department Coordinator to provide essential administrative and marketing support across the global Academic marketing department. You'll be involved in a wide range of activities, including:

Responsibilities

• Department Administration: Managing organisation charts, mailing lists, & departmental meetings, proofreading reports and campaigns, and handling ad-hoc queries.
• Finance & Compliance: Advising on invoicing and supplier onboarding (SAP, OneTrust, Ironclad, VNDLY), creating and tracking purchase orders, and resolving payment queries. You’ll contribute to work instructions, assist with training, and ensure compliance with financial and legal requirements.
• Events: Supporting the Senior Marketing Manager with exhibit stand coordination at major book fairs, managing point-of-sale equipment, and assisting with internal and external event planning and logistics.
• Staff Inductions & Wellbeing: Coordinating the department’s induction programme with a focus on wellbeing, including scheduling welcome meetings, training sessions, and creating welcome packs.
• Workplace arrangement: The successful candidate’s working days will ideally include Monday, Tuesday and Wednesday. However, we encourage applications from candidates interested in discussing alternative arrangements.

Benefits

In addition to competitive salaries, we offer a world‑class, flexible rewards package, featuring family‑friendly and planet‑friendly benefits including:

• 28 days annual leave (pro rata) plus bank holidays
• Private medical and Permanent Health Insurance
• Discretionary annual bonus
• Group personal pension scheme
• Life assurance up to 4 × annual salary
• Green travel schemes

Qualifications

You’ll be a highly organised and proactive individual who thrives in a collaborative environment. Your attention to detail and enthusiasm for helping others will make you a valued member of the team.

• Exceptional organisational and time management skills
• Excellent interpersonal and communication abilities
• A positive, solutions‑focused mindset
• Adaptability and confidence working across global teams
• Strong digital skills (Microsoft Office suite) and numerical competence
• A conscientious and methodical approach to work
• Willingness to support colleagues and take on new challenges

Desirable skills & experience

• A background in office administration
• Knowledge of invoice lifecycle management and supplier onboarding
• Experience in customer‑centric roles and event logistics
• Familiarity with any of the following systems: SAP, OneTrust, Ironclad, Salesforce, Sprout Social, or Bitly
• Awareness of GDPR and financial regulations
• Comfort using GenAI tools like Copilot