Marketing & Communications AssistantApprentice

Colliers International EMEA; Greater London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading real estate services firm in Greater London seeks a proactive Marketing Administrator to support daily operations of the marketing team. You will manage diaries, coordinate events, and assist with communications strategies. The ideal candidate should have strong organizational and communication skills, along with proficiency in Microsoft Office. This full-time role requires a detail-oriented team player ready to facilitate internal initiatives and contribute to marketing success.

Qualifications

• Experience with email marketing platforms is advantageous.
• Ability to manage multiple tasks is essential.
• A professional attitude and presentation are required.

Responsibilities

• Manage team mailboxes and respond to queries.
• Coordinate diaries for directors and schedule meetings.
• Assist with planning and execution of marketing events.
• Manage invoices and credit card reconciliations.
• Create media coverage reports and support for social media.
• Update content on the company intranet.

Skills

Knowledge of Microsoft Office

Good organisational skills

Strong written and verbal communication skills

Attention to detail

Ability to build relationships

Proactive can-do attitude

Tools

Salesforce or similar CRM system

Adobe Marketo

Hootsuite

WordPress

Canva

Zoom

Job description

Purpose of the role

To provide high-quality administrative and operational support to the marketing team ensuring smooth day-to-day operations and assisting in the successful delivery of marketing initiatives, events and team coordination. You will be reporting to the Head of Marketing & Communications.

Key responsibilities of the role

Administrative Support & Diary Management

Manage central team mailboxes responding to queries and directing messages appropriately.

Maintain and coordinate diaries for directors and senior team members scheduling internal and external meetings.

Provide administrative support for various internal committees including preparing agendas, taking meeting minutes and following up on actions.

Assist with department-wide initiatives such as presentations, organograms and case studies.

Events & Marketing Support

Assist with planning and execution of events and on-site support.

Work closely with the design team to order promotional items and branded merchandise.

Monitor and manage stock levels of merchandise & promotional materials and liaise with external suppliers for reorders.

Organise all team meetings / WIPs, collate slide decks, circulate agenda and minutes.

Finance & Procurement

Manage invoices in our system Compleat to ensure they are coded for approval.

Manage the reconciliation of Marcomms credit card payments via the Expenses system.

Communications & Digital Support

Sourcing, analysing and creating daily and weekly media coverage reports.

Assisting with compilation of quarterly department dashboard.

Updating content on the company intranet Colliers Hub.

Assist with social media and website updates in collaboration with the digital team.

Monitor internal communications and provide administrative support for team-wide initiatives.

General

Any other task that may reasonably be required.

Qualifications

Knowledge of Microsoft Office including Word, Excel, PowerPoint and Teams.

Good organisational skills with ability to prioritise multiple tasks.

Strong written and verbal communication skills.

Professional attitude and presentation.

High level of attention to detail including strong proof‑reading skills.

Able to build relationships.

Be a real team player with a proactive can‑do attitude.

Experience using the following would be advantageous (though training will be provided)

• Salesforce or similar CRM system.
• Email marketing platform e.g. Adobe Marketo.
• Social media tools including Hootsuite, LinkedIn etc.
• CMS experience e.g. WordPress, Sitecore.
• Photo or editing software e.g. Canva, Photoshop, Illustrator, Adobe Premier Pro.
• Video conferencing software e.g. Zoom or MS Teams.

Additional Information

Applications are regularly reviewed and early applications are strongly encouraged.

At Colliers we empower people to perform at their best. As a Disability Confident Employer we want every candidate to feel welcome. If anything would help you take part in our process such as extra time or rest breaks, step‑free access or a different interview format please tell us in your application. You are not expected to share a diagnosis or medical history.

Please tell us what would help you take part and give enough practical detail for us to arrange it. We will handle your request confidentially and it will not affect how you are assessed. We make reasonable adjustments in line with the Equality Act 2010.

Colliers is proud to be an equal opportunities employer. We do not discriminate on the basis of age; disability; gender; gender reassignment; marriage and civil partnership; pregnancy and maternity; race (including colour, nationality and ethnic or national origins); religion or belief; sex; or sexual orientation. We also value diverse experience and neurodiversity.

Remote Work: No

Employment Type: Full-time

Key Skills

Internal Control, Accounting And Auditing, Accounts Handling, General Services, Elevator, Brand

Department / Functional Area: Marketing

Experience: years

Vacancy: 1